Grants Management Specialist

from Danish Refugee Council
Closing date: 28 May 2019

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfilment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.

All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation

The Grants Management Specialist will support the Head of Programmes in building and administering the country program’s portfolio of multiple grants across all locations in which DRC operates. The Specialist will assist in securing new funds by coordinating and/or leading proposal development processes and ensuring high-quality and timely donor reporting.

The Specialist provides expert advisory services and will have oversight of the DRCs Grant Management Minimum Standards function by working closely with the programme team and providing technical advice to all team members on donor rules and regulations to ensure all programs are compliant. The Grants Management Specialist will work collaboratively with the Programme Managers/Coordinators, Program Sector Leads, Monitoring, Evaluation and Learning Team, Finance, and Headquarters staff as well as externally with donors and DRC programme partners.

About the job

The individual will report directly to Head of Programmes .Your main duties and responsibilities will be:

Technical Support / Specialist Adviser

· Provides expert advisory services for the specialized area of grants management and donor compliance with a significant impact on the organization as a whole.

· The GM Specialist will work across multiple sectors/disciplines/geographic areas within the organization to contribute to organizational goals.

· Act as focal point for the Grants Management DRC Dynamics system and train relevant staff on the grants management module

· Participates in Grants Management reference groups either at global or regional level within the areas of Grants Management to develop new standards and innovative solutions.

· Supervise the day to day work of the Grants Officer

Programme Development and Coordination

· Act as the lead writer/coordinator/editor for concept notes and proposals, as needed. These will be designed in collaboration with the program development team, Area- and Base managers, technical advisors, Regional Office and Head Quarter colleagues, ensuring that DRC’s programme handbook guidelines are incorporated into proposal design.

· Ensure communication between all departments (finance, program, and operations) in drafting of budgets.

· Contribute to the development of strong data collection and monitoring & evaluation plans within each proposal, including well-designed log-frames and indicators.

· Maintain up-to-date information on donor priorities and funding opportunities.

· Assist senior management in developing the humanitarian country program strategy and coordinating the delivery of assistance

Research, Analysis and Capacity Building

· Assist the MEAL department in conducting needs assessments and background research to guide DRC programming.

· Map donors and projects in Jordan relevant to DRC’s focus sectors.

· Conduct visits to field locations as possible/needed.

· Undertake training for programme and operation staff on grants management and processes to enhance quality within DRC programming. This will include quality reporting and project cycle management. Also provide one-on-one support in report writing, proposal development, indicator tracking, DRC-specific tools, and other topics, as needed.

· Supervise the organization of grant start-up, quarterly and closure review meetings to ensure donor compliance, operation/program integration, logistics support, etc. in the multiple DRC office locations.


· Manage and supervise internal and external reporting, ensuring high-quality, well-written and timely reports meeting donor and DRC requirements

· Supervise the maintenance of the grants and report tracking system to ensure all grant files are organized and well managed for planning and preparation of donor reports and project monitoring. Maintain grants and sub-grant management system, including grant files, project and financial reporting documentation, and monitoring systems and tools to ensure grant compliance.


· Assist senior management in donor liaison and communication. Represent DRC in other external meetings with stakeholders and coordination meetings.

About you

· Masters degree in international relief and development, social sciences, public health, statistics/research methods or related relevant field.

  • 5 years of relevant working experience, preferably with INGOs in field locations
  • Previous experience working on reports, proposals and sub-grants, and with UN, US and EU donors
  • Demonstrated ability to perform complex tasks and to prioritize multiple projects;
  • Ability to analyze budgets for compliance with donor budget guidelines;
  • Excellent English writing skills
  • Familiarity with Programme Cycle Management, LFA
  • Excellent communication skills – both oral and written.

· Previous role as a grants manager in an INGO

· Experience working in the MENA region

  • Experience working with Economic Recovery and/or Protection programming is an added advantage
  • Experience working with local partners

· Excellent English written and spoken is essential.

In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You act in line with DRC’s vision and values.

Designation of Duty Station: Amman-Jordan

Start date: 23 July 2019

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.**

Closing date for applications: 28 - May -2019

If you have questions or are facing problems with the online application process, please visit

For further information about the Danish Refugee Council, please consult our website