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Generic Vacancy Announcement (GVA): Administrative Assistant (GS-5) and Administrative Associate (GS-6), Geneva, Switzerland

Job
from UN Children's Fund
Closing date: 28 Feb 2019

This is a Generic Vacancy Announcement (GVA) for the Administrative Assistant Talent Group (GS-5 level) and Administrative Associate Talent Group (GS-6 level) in UNICEF Geneva, Switzerland.

Talent Groups at UNICEF are exclusive lists of pre-vetted, highly qualified candidates intended to fast-track recruitment processes as positions become available. After a rigorous selection process, successful candidates will be placed in either the Administrative Assistant Talent Group (GS-5 level) or the Administrative Associate Talent Group (GS-6 level) for UNICEF Geneva, Switzerland, for a period of 36 months.

While placement in the Talent Group does not guarantee a position, it is an important resource for filling vacancies. Candidates placed into the Talent Group will be reviewed when a relevant position becomes available and if found suitable, are offered placements through a direct selection process.

How Can You Make a Difference?

Key responsibilities for Administrative Assistant in Geneva, Switzerland will include (depending on the context, the incumbent may focus on all, some, or only one or two areas with great depth):

1. Support Budget Monitoring

2. Support Human Resources Recruitment Process

3. Support Office Planning & Project Management

4. Support Procurement process

5. Facilitate Communications & Workflow of the organizational unit

6. Calendar/Meetings/Correspondence Management

7. Support Events/Logistics

8. Provide Travel assistance

9. Invoice Processing

10. Supports management of administrative supplies, office equipment, and updating inventory of items.

11. Maintains and updates a system which monitors the absence of staff.

To qualify as a champion for every child you will have

Education: Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.

Experience:

  • For GS-5: A minimum of 5 years of relevant administrative or clerical work experience is required.
  • For GS-6: A minimum of 6 years of relevant administrative or clerical work experience is required.
  • Language Requirements: Fluency in English is required. Knowledge of another UN language or local language of the duty station is considered as an asset.

    Skills:

  • Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint; knowledge of integrated management information systems required.
  • Knowledge of UNICEF organizational structure, administrative policies and procedures.
  • Organizational, planning and prioritizing skills and abilities.
  • Ability to deal patiently and tactfully with visitors.
  • High sense of confidentiality, initiative and good judgment.
  • Ability to work effectively with people of different national and cultural background.
  • Ability to work in a team environment to achieve common goals and to provide guidance to more junior support staff
  • For every child, you demonstrate

    Core Values of Commitment, Diversity and Inclusion, and Integrity

    Core Competencies:

  • For GS-5: Communication (I), Working with People (II), Drive for Results (I)
  • For GS-6: Communication (II), Working with People (II), Drive for Results (II)
  • Functional Competencies:

  • For GS-5: Analyzing (I), Learning and Researching (I), Planning and organizing (I), Following Instructions and Procedures (I)
  • For GS-6: Analyzing (II), Learning and Researching (II), Planning and organizing (II), Following Instructions and Procedures (II)
  • View our competency framework athttp://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

    Remarks: General Service Staff are recruited locally, but can be of any nationality. Candidates must be in possession of an existing visa/work permit or resident/citizen of Switzerland (and/or commuting area)to be considered eligible for this post.

    How to apply:

    UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://www.unicef.org/about/employ/?job=518894