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Deputy Programme Manager/Deputy Chief of Party

Job
from International Organization for Migration
Closing date: 02 Nov 2018

Position Title : Deputy Programme Manager/Deputy Chief of Party

Duty Station : To be determined

Classification : Professional Staff, Grade UG

Type of Appointment : Special short-term ungraded, Six months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 02 November 2018

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.

Context:

Under the overall guidance of Chief of Mission, and direct supervision of the Programme manager/Chief of Party of the programme, the successful candidate will oversee programme implementation and provide support to operations for the successful implementation of the programme.

The programme, supported by a small grants initiative, will be implemented in close coordination with United States Agency for International Development (USAID)/ Office of Transition Initiatives (OTI), with communities in priority areas, and with all levels of Government. The overall objective of the Programme is to improve country cohesiveness through strengthened community empowerment and economic uplift. The Deputy Programme Manager/Deputy Chief of Party is a member of the Senior Management Team (SMT).

Core Functions / Responsibilities:

  1. Oversee the Field Coordination Unit (FCU), Programme Development Unit (PDU) and Grants Unit, and provide managerial support in other areas of the programme as needed.
  2. Ensure the successful implementation of the programme’s community-based, small grants initiatives at the field level in accordance with the overall objectives of the programme by directly supervising programme implementation staff in the identification of local grantees and partners, technical consultants, and other programme implementers.
  3. Provide management oversight of PDU in support of the development of targeted, high-impact activities which meet programme objectives, engage the Monitoring and Evaluation (M&E) Officer to incorporate trends, lessons learned, etc., into new programme approaches and activity development ensure the PDU meets weekly and monthly targets.
  4. Train and coach staff to support a strong understanding of the programme strategy, and work with field teams in their effort to develop and maintain collaborative relationships with local grantees, local government authorities, local contractors, international NGOs, donors, and other key stakeholders, in support of strong programming.
  5. Manage FCU team members to ensure that procurement, finance, logistics, and programmatic aspects of each grant activity are being implemented on-time, in accordance with the specifications of the approved activity and in line with IOM and USAID rules and regulations.
  6. Coordinate closely with the Logistics/Procurement and Finance Units to ensure application of standard guidelines and procedures aimed at ensuring an appropriate, efficient and transparent use of funds.
  7. Provide regular reporting to the Programme Manager (PM)/Chief of Party (CoP) on grant implementation and provide relevant inputs on project implementation to the Grants Unit.
  8. Oversee the collection and submission of weekly bullets on the local political and security context to the Reporting Officer for inclusion in the bi-weekly report.
  9. Coordinate the collection and submission of activity notes for weekly submission to the M&E Officer and OTI for inclusion in the database.
  10. Liaise with IOM's Staff Security Unit (SSU) and the Mission Security Focal point as/when required, in close conjunction with the management of IOM Niger and in accordance with the United Nations Department of Safety and Security (UNDSS) requirements.
  11. Coordinate with the M&E Officer and Assistants to develop, monitor, evaluate (M&E) and recommend performance measures for regional and individual activities, including contractors and grantees.
  12. Develop a deep understanding of all aspects of the Grant Activity Cycle, particularly grant preparation and submission of grant ideas.
  13. Oversee the Grants Unit to ensure the programme grant matrix and database are updated weekly. Propose recommendations to strengthen administrative structures and processes in order to ensure smooth activity implementation.
  14. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in International Relations, Management, Development Studies, Planning, Business Administration or a related field from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years’ relevant professional experience.

Experience

• Specific work experience with the United States Agency for International Development

(USAID) programmes, preferably with the Office of Transition Initiatives (OTI);

• Previous experience in community-based and/or small grants programming, particularly in the areas of infrastructure works, procurement and civil-society strengthening or Monitoring and Evaluation;

• Experience in project implementation, support to grants fund management; administrative and related fields;

• Knowledge of the United Nations Department of Safety and Security (UNDSS) protocols and experience working in a phase III (or above) security environment;

• Strong knowledge and cultural understanding of the region and conversant on regional politics;

• Excellent communication and writing skills with the ability to analyses complex problems and identify and convey clear, rapid solutions;

• Significant reporting and database experience required, preferably with Microsoft Access;

• Effective resource management skills;

• Experience in developing and maintaining budgetary disciplines across a wide range of grant activities;

• Familiarity with political analysis in complex crisis settings;

• Experience working with staff from diverse environments and backgrounds;

• Experience in graphic design, Excel Power Point or other software to generate sophisticated reporting;

• Strong general analytical skills.

Languages

Fluency in English is required. Knowledge of French or Spanish is an advantage based on program location. Knowledge of a local language is an asset.

Desirable Competencies:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences;

encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other:

Internationally recruited professional staff are required to be mobile. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

The appointment is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

No late applications will be accepted.

Note

Below is the list of the OTI-funded Programmes IOM is implementing in the respective five countries:

  1. SSI (Somalia Stabilization Initiative) – IOM Somalia;

  2. NCCI (Niger Community Cohesion Initiative) – IOM Niger;

  3. NDDRR (Nigeria Disarmament, Demobilisation, Reintegration, Reconciliation) – IOM Nigeria;

  4. BHRI (Bosnia and Herzegovina Resilience Initiative) – IOM Bosnia and Herzegovina;

  5. PTI (Pakistan Transition Initiative) – IOM Pakistan

As part of the application process, candidates may indicate which country(ies) they do not want to be considered for.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 02 November 2018 at the latest, referring to this advertisement.

For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-...

In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 11.10.2018 to 02.11.2018

Requisition: CFA 2018/46 - Deputy Programme Manager/Deputy Chief of Party (55685468) Released

Posting: Posting NC55685479 (55685479) Released