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Assistant Administrative Officer - NOA

Job
from UN High Commissioner for Refugees
Closing date: 22 Sep 2018

Function Title: Assistant Administrative Officer

Vacancy Number: HCR/VAC/18/48

Duty Station: Cairo, Egypt

Category and Grade: Fixed Term Appointment (FTA) PN 10004102- NOA

Duration: One year

Date of Issue: 06 September 2018

Closing Date: 22 September 2018

CONTEXT AND DESCRIPTION OF DUTIES:

The Assistant Administrative Officer is normally supervised by (Senior) Administrative Officer or National Associate Administrative Officer who defines general work objectives and provides necessary advice and guidance. The incumbent may supervise some support staff in which case Managerial competencies M001 and M002 (under 2.3 below) are applicable and should be selected by the staff member and manager in the context of Performance Appraisal Management (e-PAD). S/he keeps frequent contacts with staff at various levels in the office and occasionally with staff at the same level in other duty stations and/or Headquarters; with local suppliers and/or officials and/or Implementing Partners (IPs) on subject matters, which may be of importance to the Organization.

THE INCUMBENT IS RESPONSIBLE FOR THE FOLLOWING ASSIGNED DUTIES:

  1. Participates in the recruitment and training of General Service staff for specialized and non-specialized work and assign General Service staff to meet work requirements;

  2. Supervises activities concerned with office and grounds maintenance, security, transport and similar services;

  3. Briefs international staff on general administrative matters, provide advice and ensure administrative support as required;

  4. Assists in the preparation of submissions of new or revised procedures and practices;

  5. Prepares correspondence, special reports, evaluations and justifications as required on general administrative matters;

  6. Handles all personnel matters related to attendance records leave, issuance of visas, licence, etc.

  7. May be required to supervise and coordinate the work of lower-level staff;

8. Undertakes other duties as required.

REQUIRED MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE

Undergraduate degree (equivalent of a BA/BS) in Business Administration or related field plus Minimum 1 year of previous job experience relevant to the function. Graduate degree (equivalent of a Master’s) or Doctorate degree (equivalent of a PhD) may also be accepted.

DESIRABLE QUALIFICATIONS AND COMPETENCIES

  • Communication skills

  • Computer skills

How to apply:

HOW TO APPLY

§ Interested candidates are to complete, sign and submit the new Personal History Form (Nov 2017 version) which includes a Letter of Interest for the specific position prior to the closing date of the vacancy notice through UNHCR Egypt’s recruitment portal: http://hr.unhcregypt.org/

§ Shortlisted candidates will be required to sit for a written test and will have to undergo an oral interview. Only short–listed candidates will be contacted.

§ Only Egyptian nationality can apply, No relocation fees apply.

§ UNHCR follows a strict non-smoking environment policy.

§ UNHCR is an equal opportunity employer and does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).