Province Programme Manager

Job
from Mission East
Closing date: 07 Jun 2018

Position Title Province Manager (Badakhshan Province)

Location / department Badakhshan Province (Kishim), with travel to Kabul, Takhar Province or potential new program locations as needed.

Length of contract 12 months (with a possibility of extension), start as soon as possible

Responsible to Chief of Programmes

Direct Line Management of: All program staff operating in the province and logistics, security staff with indirect supervision of Finance and Administration teams.

Position Type This is an unaccompanied position.

Background

Mission East, founded in Denmark in 1991, is an international humanitarian and development organisation, working in South and Central Asia and the Middle East. The organisation’s activities in Afghanistan consist of a comprehensive, integrated programme working both to respond to emergencies and crises, both natural and man-made, and to reduce vulnerability and build resilience of at-risk rural populations through interventions in WASH (water, sanitation, and hygiene), livelihood and food security, disaster risk reduction (including infrastructure rehabilitation) and civil society capacity building. Mission East Afghanistan currently employs approx. 100 full-time staff including 4 expatriate staff. Mission East maintains a Head Office in Kabul and field offices in several locations in the two provinces of Badakhshan and Takhar. More information on Mission East and its work in Afghanistan can be found at: www.miseast.org.

Overall responsibility

The overall responsibility of the position as “Province Manager” is to ensure the continued operational functionality of Mission East implemented programme activities in Badakhshan province, Afghanistan. The position is answerable to the Chief of Programmes of Mission East Afghanistan. The position exercises direct line management for province-based area and sectoral coordinators, and through these positions, assumes the management and supervision of all other province-based programme staff.

Key tasks and responsibilities

Programme Implementation, Management and Development

• Active supervision and support to project teams implementing activities in emergency response, WASH, livelihood and food security, infrastructure rehabilitation, and civil society capacity building in Badakhshan province

• Ensure that design and implementation of programmes are always in accordance with Mission East policies and practices, principles and agreed priorities and objectives.

• Ensure that programme staff are familiar with and abide by the NGO/Red Cross Code of Conduct, the Core Humanitarian Standard (CHS), Mission East procedures and other regulatory codes (e.g. Sphere Minimum Standards, the Mission East Code of Conduct, Mission East Child Safeguarding Policy, etc.)

• Ensure to the maximum extent possible that the programme’s humanitarian activities are addressing the immediate needs of crisis-affected populations (and particularly their most vulnerable groups) in timely, effective and accountable ways

• Ensure that all programme activities are being implemented in ways to secure local “ownership”, that through consultative, participatory and inclusive ways, Mission East is acting as a ‘facilitator’ for sustainable, long-lasting recovery and development.

• Ensure that Mission East’s programmes in Badakhshan meet programme and project objectives and comply with donor contractual obligations, including comprehensive M&E, feasibility studies and timely reporting

• Through regular field visits ensure that programs are being implemented, monitored and evaluated in a participatory and consultative manner to ensure that the most vulnerable groups and individuals are being reached.

• Ensure that project activity is following financial guidelines, that procurement rules are being followed and budget lines are being observed

• Do monthly operational reporting on project activities on agreed formats through Monitoring Work-books, Outputs Trackers and other monitoring tools

• Alert the senior country management team to possible project implementation lags and security concerns, so that appropriate corrective action can be taken in time.

• Support the Chief of Programmes, Programme Development Manager and the Country Director in reporting to donors and Mission East headquarters, as appropriate

• Participate actively, in the development of proposals and applications for funding and in supervising the conducting of needs assessments and surveys with the programme and MEAL teams.

• Participate, as a member of the senior management team, in the general all-country decision-making process and contribute to early identification and resolution of operational issues

• Participate in the continual development and evaluation of Mission East strategy for Badakshan Province, and for Afghanistan, to ensure that proposals and projects respond to actual needs and priorities, particularly for the most vulnerable people, and that programmes work to achieve maximum relevance, impact and effectiveness

Staff Management

• Manage senior project staff in line with Mission East’s policies, ensuring that all staff members get the necessary introduction, training and support as required

• Manage recruitment and supervision of local project staff in line with the programme’s needs as well as Mission East’s HR policies

• Implement and maintain Mission East performance management system with all directly managed staff.

Security Management

• To be responsible for the safety and security of all national and international staff & visitors based in Badakhshan

• Together with the Provincial Security Officer ensure proper security planning and security management of field locations

• Oversee awareness and implementation of Mission East security policy and procedures, including regular risk assessments and (re)assessments of security protocols, procedures and processes, adapting as needed.

• Represent Mission East at appropriate security coordination meetings together with the Badakhshan Security Officer as and when needed.

Coordination and Representation

• To coordinate closely with local authorities to ensure that Mission East’s programmes remain in accordance with government strategies and Afghan law

• Represent Mission East at national and provincial level forums, as requested by the Country Director and Chief of Programmes

Other

• Other possible duties, as agreed with the Chief of Programmes and Country Director

Selection Criteria

Qualifications required:

• University degree in international development, (WASH) engineering, public health, livelihoods development, food security or similar.

Experience required:

• Previous Experience of working in Afghanistan / South Asia, particularly in sensitive security environments would be highly desirable.

• A minimum of 3 years’ experience as an expatriate staff member in development or humanitarian context

• Solid management experience, with significant practical programme management experience in an international humanitarian/development context

• Solid experience of security management (of both national and expatriate staff) in volatile and unstable conflict- environments.

• Good conceptual understanding and practical knowledge and experience of implementing emergency response activities in fragile contexts and protracted crises as well as of participatory community-driven development and sustainable livelihood approaches, food security and nutrition, civil society capacity-building etc.

• Previous experience of preparing proposals and budgets, overseeing budgets, preparing work plans, training staff, monitoring/evaluating projects, and donor liaison. This will include large projects for institutional donors.

Skills and Competencies required:

• Good understanding of the needs of vulnerable rural and urban communities in unstable, fragile states such as Afghanistan, and of appropriate ways of tackling these needs.

• Ability to provide leadership and management to large and diverse teams

• Strategic and analytical thinking and ability to perform under pressure.

• Ability to manage processes, maintain focus on objectives and meet deadlines.

• Personnel management skills: ability to delegate, follow-up, supervise and support.

• Excellent project monitoring and quality control skills and use of various M&E tools.

• Understanding of donor guidelines and regulations as well as international protocols and guidelines

• Solid drafting/reporting skills (in good written English)

• PC proficiency, at least including word processing (MS Word) and spreadsheets (MS Excel). Ability to design and use databases (MS Access) is an advantage.

• Knowledge of Dari would be an advantage

• Sympathy with Mission East’s organisational values

How to apply:

To apply for this position, please visit www.miseast.org/apply, where you will be able to complete an application form.

Please ensure that all sections are fully answered as candidates will be initially screened using data submitted on the online form.

The extended closing date for this position is 07/06/2018

Please note that this is an extension of the advertising period of this post, and shortlisted candidates may be contacted for interview prior to closing date on a rolling basis. Previous candidates need not re-apply.