Quality Assurance Coordinator
General Description of the Programme:
GOAL has a 14 year presence in Sierra Leone with activities in Western Area, Kenema, Bo, Bonthe, Bombali, Kambia and Port Loko Districts. The GOAL Sierra Leone programme contributes to poverty and vulnerability reduction through the implementation of multi-sectorial, integrated programmes which specifically focus on community health including nutrition, health systems strengthening, water, sanitation & hygiene, and protection and empowerment interventions. GOAL mainstreams gender, child protection, HIV and environment across all programs and operations.
General Description of the Role:
GOAL has revised and strengthened its quality assurance functions significantly in the past 18 months, including the areas of audit, donor compliance and partnership and a thorough review and roll out of GOAL’s wrong doing policies and the procurement function. This will be complemented in 2018 with the finalisation of a revised PSEA policy. The Quality Assurance Coordinator will oversee the continued roll out of these functions, policies and roles in the GOAL Sierra Leone country programme. The position oversees Partnership Finance and Compliance and the Internal Auditor (who will also provide direct reports to the Country Director). The post holder is required to work closely with the other members of the SPG, including the Systems Director, Financial Controller, Assistant Country Director – Programmes (ACDP) and the two field based Area Coordinators, as well as with the wider GOAL team, and relevant focal points in HQ to ensure compliance to policies, reporting and resolution of cases of wrongdoing and ongoing trainings for staff and partners.
Duties and responsibilities:
Line manage the Compliance Officer to ensure the following is carried out satisfactorily:
- Completing the Donor Compliance Quarterly Review Report for HQ submission each quarter.
- Stay informed of and ensure adherence to the standard of GOAL procedures,policies and internal controls in relation to Logistics, Finance, HR and Programmes as set out in the relevant manuals, policies and guidelines.
- Ensure adequate training, capacity building and support is provided to GOAL staff to enhance their knowledge and understanding of GOAL and Donor policies and procedures and ensure proper implementation and on-going use.
- Ensure that GMM tracker is developed, shared with all stakeholders and that GMM meetings are conducted for all grants as set out in the GMM tracker.
With close support from the Roving Internal Auditor, and CD, line manage the internal audit officer to ensure the following is carried out satisfactorily:
- Ensure that an audit calendar/planner for each financial year is developed and shared with auditees.
- Ensure that regular auditing of GOAL SL’s programmes, Implementing partners and operations to ensure compliance with GOAL and Donor rules and regulations.
- Assess whether GOAL’s systems of internal controls are adequate and identify improvements where necessary across all departments, including programmes, finance, logistics, HR and IT.
- Ensure timely submission of all audit reports and see to it that identified ILs are shared and discussed with relevant stakeholders.
- Ensure that risk management processes are effectively embedded throughout the organisation.
Under the instruction of the Dublin fraud unit, utilise the resources within the QA unit as well as the CRM team to organise any ad-hoc internal audit, compliance and financial investigation assignments as requested by the CD and/or Head of Internal Audit, Risk & Compliance, Roving Internal Auditors or HQ Compliance Department, ensuring the Fraud, Anti-corruption and Whistleblowing procedures are followed.
Work in close collaboration with the ACDP and Finance team to ensure GOALs implementing partners with the focus on managing the financial assessments, financial reports, and funds distribution to all of GOAL SL implementing partners. The post holder will work with the finance team to ensure that partner finance is well coordinated with the donor finance function. The post holder directly supervises the partnership finance officer to ensure the execution of following functions:
- Carry out pre award financial capacity assessments of new and existing partners
- Conduct visits to all partners and produce reports of all findings in line with GOAL Policies and Procedures.
- Review partner budgets for project applications and ensure they comply with donor rules
- Carry out post award assesment reviews ensuring partners are operating in compliance with donor and GOAL requirements and produce visit reports of all findings.
- Review partner expenditure reports and ensure all transactions are accurately recorded and that expenditure is in compliance with Donor and GOAL rules, and produce reports of all findings
- Ensure partner reports are received in line with contractual deadlines.
- Ensure all partner contracts are reviewed by Dublin prior to being issued and signed
- Monitor and facilitate partner tranche payments to ensure timely payment, including making sure that all required supporting evidence accompanies each payment request.
- A qualified Accountant (Chartered, Certified or Management) with a minimum 3 years post qualification experience
- Experience with management of Institutional Donor grants preferred eg: OFDA/ USAID, ECHO, DFID etc.
- Experience working with partners essential
- Experience working in a busy, changing environment
- Excellent written and spoken English, outgoing personality with excellent communication and training skills
- Ability and willingness to work in a remote areas
- Excellent IT skills including Microsoft word and excel, working knowledge of Sage would be an advantage
- Ability to implement effective projects sometimes with limited resources
- Good team player, flexible and capable of working with a multicultural team
Contract duration: 6 months
Reporting to: Country Director
Our package includes a competitive salary, shared accommodation, health and travel insurance and 20 days annual leave. Additional benefits are available after 12 months of service. Salary range for this role is € 36,000- 44,000
GOAL has a Staff Code of Conduct and a Child Protection Policy, which have been developed to ensure the maximum protection of programme participants and children from exploitation. GOAL also has a confidentiality policy ensuring the non-disclosure of any information whatsoever relating to the practices and business of GOAL, acquired in the course of duty, to any other person or organisation without authority, except in the normal execution of duty. Any candidate offered a job with GOAL will be expected to adhere to these policies any job offer made is also subject to police clearance. GOAL is an equal opportunities employer.
This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. Any published closing dates are estimated. Due to the nature of GOAL’s work we aim to fill vacancies as quickly as possible. This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date. We would therefore advise interested applicants to submit an application as early as possible.