Country Finance and Grant Manager
We are Searchers.
We are over 600 strong worldwide. We believe in our mission to end violent conflict.
It’s our purpose- our call to action.
A Searcher understands our vision of a world where:
Differences stimulate social progress, rather than precipitate violence
Respect for and cooperation with those we disagree with is considered the norm
A Searcher is a dedicated, enthusiastic and passionate individual, committed to our values.
Shared Humanity. Empathy. Impartiality. Inclusivity. Courage. Hope. Humility. Audacity.
With headquarters in Washington, DC and Brussels, Belgium, we implement projects from 55 offices in 34 countries, including in Africa, Asia, Europe, the Middle East, and the United States. You will be joining other highly motivated Searchers with a good team spirit and through commitment and dedication, have opportunities to grow.
We are searching for…
The Country Finance and Grants Manager, Guinea will report to the Country Director, Guinea. He/she will manage the financial aspect of the programs by ensuring that accounts are up to date and that the respective grants meet the requirements of both the funders and SFCG. He/She will maintain accounting systems, provide financial analysis and other key management reports, and will provide assistance with budget preparation. The ideal candidate will have proven experience in financial and grant management in the INGO, nonprofit sector, financial statement preparation and analysis, accounting system implementation, design and workflows. She/he will work closely with the Regional Financial Manager and the Project Financial Manager in HQ and collaborate closely with other regional, Washington and Brussels based staff.
Search for Common Ground has been in Guinea since 2001 and currently has approximately 50 staff located in two offices (Conakry and Nzerekore) as well as focal points based in other regions of the country. SFCG in Guinea uses a range of tools to transform conflict and build peace, including radio, television, participatory theatre, mobile cinema, comic books, joint action projects, training, public forums, and arts and culture events, among others. The program tackles a wide range of conflict related thematic areas, including democracy, governance, elections, and natural resource conflicts, land conflict, youth engagement, post Ebola recovery, and others.
The roles and responsibilities include:
- Responsible for effective management and supervision of the finances of staff, for teamwork, accuracy, timeliness, detail and systems thinking.
- Coordinate with the Country Director in developing and maintaining proactive, positive and professional relationships with partner organizations, other NGOs, donors, clients, key government officials and institutions.
- Be directly engaged in the continuing development of the organization, particularly contributing to its Institutional learning efforts in the systematizing of monitoring and evaluation mechanisms in the field of Finances and Operations.
- Build the capacity of financial staffs and partners’ in cash management, accounting recording and financial reports as well as build the capacities of programme managers in budget management and best practices to maintain a healthy financial status;
- Management of grants, budgets and spending, accurate accounting and reporting procedures Analyze grants agreements, provide mentorship to projects/budgets managers in understanding the engagements, flexibility and ensure compliance of all operations;
- Review/update SFCG Guinea procedures, ensuring that they comply with SFCG policies and donors’ as well as Guinean legislation;
- Oversee the management of grants and budgets, including budget projections, budget monitoring, compliance and analysis to ensure accurate spending and tracking expenditures and variances;
- Develop and manage timely operational budgets;
- Monitor funds, ensuring that up to date records of expenditures are kept and that they comply with budget allocations and donor requirements;
- Lead the Finance team in managing and monitoring the finances of the country programme, establishing and monitoring a system of checks and balances to ensure the program’s financial stability and viability within the annual operating budget;
- Monitor account payables / receivables and provide monthly feedback;
- Ensure submission of accurate and timely quality monthly finance reports (MFR), bimonthly field office cash requests to HQ, where appropriate donor invoices/payment requests, quarterly financial management scorecards and other required reports to headquarters, ensuring HQ ledger matches Guinea data;
- Maintain accurate and timely donor financial reports and correspondence with donors and HQ on all financial matters;
- Review and provide input for all contracts, its fulfillment and process payments;
- Ensure compliance with financial statutory matters;
- Ensure SFCG Guinea has a smooth functioning and efficient finance department by optimizing use of IT.
Financial aspects of fundraising
- Identify potential shortfalls in funding and alert the Country Director and Programme managers.
- Support the fundraising team with review/design of budgets of new proposals prior to submission to donors taking into account SFCG budgeting policy
Audit and compliance of SFCG and donors
- Design and and/or update Guinea’s financial and operations policy manuals and forms ensuring compliance with SFCG and donor rules and oversee their respect in the daily operations
- Prepare and organize internal and external audits
- Ensure SFCG and its partners have practices and policies that supports easy audits
- Facilitate timely audit and responses to auditors, both locally and at headquarters.
- Supervise and maintain Country Office’s cash management, bank balance and bank reconciliation;
- Monitoring currency gain /loss by recording and reconciling them on a daily basis;
- Monitoring of funds to ensure availability for disbursements;
- Ensure timely reconciliation of bank accounts, advances, partner accounts, accruals, payroll, severance and ensuring that data in books match data in the system (GP) on a monthly basis;
- Correspond with local bank and donors on all financial matters.
- Provide leadership and support to the operations department (administration, logistics, security) as appropriate.
As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key duties.
You are… You meet the following qualifications:
- University degree in accounting, business administration or equivalent
- A minimum of 5 years’ experience working for INGO in finance, grants management positions, including managing and training people
- Knowledge of major compliance donors rules and regulations (especially European Union, United states donors), and the ability to manage multi donor funding
- Experience with budgeting and reporting to International Donors
- Strong spreadsheet and data analysis advanced skills (Microsoft Office, especially Excel, any accounting software, using MS Great Plains Dynamics would be an advantage)
- Commitment to working in a conflict transformation organization and flexible to respond to dynamic situations and ability to manage multiple activities at once
- Dynamic and flexible self starter, with a desire to be part of a larger organization
- Dynamic, motivated and flexible self starter leader with creative problem solving skills
- Excellent communication skills with spoken and written skills in French and English to be able to establish and maintain good relationships with colleagues and partners
- Strong leadership and management skills
- Fluency in French
Sound good? To apply, interested candidates should:
- Send a cover letter and current resume to our employment website here.
Include the following in your cover letter
minimum salary requirements (or current salary)
projected start date,
where you found this posting.
Salary: Commensurate with education and experience
This position will close on 4/27/2018. We are looking to fill this position with the right candidate. Only applicants invited for an interview will be contacted. No phone calls please. Please see our website www.sfcg.org for full details of our work.