Call for CVs: Border and Migration Management Assessment (BMMA) I for Lesotho

Job
from International Organization for Migration
Closing date: 28 Feb 2018

Position Title: Border and Migration Management Assessment (BMMA) I for Lesotho

Type of Contract: Consultancy service (International Consultant)

Duration of Assignment: March 2018 to June 2018 (60 working days)

Duty Station: Lesotho

1. BACKGROUND:

In 2018, the International Organization for Migration (IOM) in Lesotho will implement a project entitled *‘’Building Sustainable Peace and Promoting Human Security of Cross-border Communities and Mobile Populations through Integrated Border Security and Management and Community-based Counter Trafficking Initiatives’’* funded by the Government of Japan. The project is a timely intervention in the area where the Government of Lesotho requires a much needed support in order to address the existing weak border management and, enhance coordination and collaboration between South Africa and Lesotho in various trans-border criminal issues including the counter trafficking and smuggling. This project will be implemented in close collaboration with Ministry of Home Affairs (MoHA) as a key counterpart in Lesotho, as well as Cross Border Crime Prevention Forum between South Africa and Lesotho.

With an overall objective to contribute to sustainable peace and security, improve human security of vulnerable communities and mobile populations through integrated border management and counter trafficking initiative in Lesotho, IOM intends to strengthen border security and management at two borders which have different type of cross-border issues and human mobility pattern.

The proposed BMMA will analyze the immigration and border management capacities of Lesotho and produce a report with key recommendations, feeding into the follow-on capacity-development activities by the Partners in the said field. The survey will cover borders in Mafeteng and Qacha’s Nek districts. The baseline survey will be conducted by the competent Consultant, in close coordination with IOM Lesotho Country Office, based in Maseru, Lesotho and IOM Regional Office for Southern Africa based in Pretoria, South Africa.

2. OBJECTIVE:

The overall objective to contribute to sustainable peace and security, improve human security of vulnerable communities and mobile populations through integrated border management and counter trafficking initiative in Lesotho.

The specific objectives of the assignment are as follows:

  • Identify the existing needs and priorities for borders of Qacha’s Nek and Mafeteng districts in the area of immigration and border management, and district specific issues such as community crossing points (unofficial borders) and counter-smuggling and trafficking issues;

  • Analyze capacity building needs for frontline immigration officials at borders, police officers, and the local community (leaders and community police) at the target borders;

  • Provide a list of recommended equipment which could improve border security in the two target districts;

  • Provide an analysis of and recommendations towards the improved implementation of agreements and tools in immigration and border management, including the district-specific challenges, while fully taking into consideration of the local context.

3. SCOPE

The BMMA will methodically address areas under these five main fields: Legal and policy framework; institutional framework and coordination mechanisms; operations; administration; knowledge management and IT and data sharing. Finally, the BMMA will comprehensively look at the most immediate and mid-term capacity-development needs and requirements and provide concrete recommendations in the field of immigration and border management.

A. Legal and Policy Framework

  • Review of Lesotho’s legal and policy framework guiding national cooperation in immigration and border management such as Citizenship and Immigration Bill (Approved by Cabinet in 2017, to be taken to Parliament), Citizenship and Immigration Policy (Approved by Cabinet in 2017), Migration and Development Policy (developed by ACP-EU project), Strategic Framework and Action Plan on Trafficking in Persons (Ministry of Home Affairs, 2013), Memorandum of understanding between Lesotho Mounted Police Service (LMPS) and South African Police Service (SAPS), Joint Bilateral Cooperation (JBCC), Lesotho Special Permit (2015), Anti-trafficking in persons regulations (2015), and Alien Control Act (1966).

  • Review of relevant international law provisions adapted or ratified by the Government of Lesotho.

  • Review the monitoring and implementation of the regulatory framework – gaps and challenges;

  • Review of existing regional thematic priorities and identification of future priority areas in policy development, as relevant to immigration and border management;

B. Institutional Framework and Coordination Mechanisms

  • Review of the mandate, responsibilities and roles of the relevant bodies related to immigration and border management;

  • Review of internal coordination mechanisms (policies and practices) within the Ministry of Home Affairs (MoHA) as relevant to immigration and border management – gaps and challenges;

  • Review of cross-border immigration and border management coordination relevant for Lesotho in relation to the Republic of South Africa (RSA) such as a written or unwritten agreement between Mafeteng, Qacha’s Nek and their border township;

  • Review of existing centralized immigration and border management tools (data bases, coordination mechanisms and bodies; including operational manuals and SOPs; guidelines; established practices etc.) within Lesotho – gaps and challenges;

  • Review of coordination mechanisms with international partners and other third parties (including other international organizations, implementing partners), as relevant to immigration and border management;

C. Operations

  • Review of the structure and implementation of the functions of Lesotho bodies relevant to immigration and border management, including:

  • National passenger processing entry / exit permits used at air ports and land borders;

  • Passport and Travel Certificate (current status);

  • Status of national ID card initiative;

  • Status and prospects of the residence card;

  • Status and prospects of visa;

  • Relevant SOPs, regulations, instructions, if any;

  • National and regional coordination on movements tracking and alerts, if any;

  • Compliance functions (including document examination and identity fraud);

  • Intelligence collection and management;

  • Coordination of detention and removal;

    D. Administration

  • Review of the status of human resources within the immigration department in Lesotho (Head Office in Maseru, Target borders in Mafeteng and Qacha’s Nek District):

  • Recruitment, morale and organisational culture, turnover, division of labour and work load;

  • Trainings and staff development;

  • Work conditions including salary, performance expectations and standards management;

  • Values and conduct;

  • Staff establishment processes, qualifications and skills of staff;

  • Review of the infrastructure and other technical capacities relevant to the work on immigration and border management;

  • Review of the finance, budget and resource management of Lesotho;

E. Knowledge Management, IT solutions and Data Sharing

  • Review of existing knowledge management SoPs, guidelines and their adherence to international standards and best practices;
  • Review of the current operational capacity and implementation of knowledge management guidelines, SoPs, etc ;
  • Review of tools, instruments and practices in the field of knowledge management;
  • Review of existing IT systems, databases and databases,
  • Review of data Protection and Sharing principles, their adherence to international standards and their current implementation capacity;

F. Capacity-Building Needs

  • Based on the review of all the key fields of the BMMA as well as the analyses of its outcomes, the Consultancy will provide an overview of key capacity-building gaps and needs in the area of immigration and border management, including but not limited to the five previously mentioned areas: policy development, institutional and administrative framework, human resources and training knowledge management, etc.

  • The results of the analyses of the recommendations in this area will inform the design of one of the key activities of the project’s immigration and border management component: a comprehensive training plan on immigration and border management.

4. METHODOLOGY

A. Pre-Survey Questionnaire: The Consultancy develop and share a pre-survey questionnaire to be disseminated and used with selected relevant officials. The consultant will also be responsible for collecting the feedback and providing an analysis of the responses.

B. Desk Research: The Consultancy will review and analyse relevant documents including, but not limited to the following:

  • Relevant regional legislation, policies and strategies (including SADC Protocol on Free Movement of Persons, SADC Protocol on Smuggling of Persons and Trafficking in Persons, African Position on Global Compact of Migration);

  • Annual reports and topical issues reports, review data extracted from the Lesotho E-visa system;

C. Onsite visits : The onsite visit will include meetings with all relevant counterparts and consultations with the IOM Lesotho Head of Office (HoO) who will be accompanying the Consultant throughout all meetings. The Consultancy will hold extensive consultations with relevant bodies, especially with Ministry of Home Affairs and Cross-border Crime Prevention Forum between RSA and Lesotho. The field visit to the two borders will be conducted in coordination with IOM Lesotho.

5. DELIVERABLES

The Consultancy will produce an assessment report with key recommendations informing the follow-on activities in enhancing immigration and border management capacities. The documents will consist of 3 parts: a) overview and analyses of the current status of the subject matter (gaps, challenges and needs) for two districts main borders and community crossing points as appropriate; b) summary and key recommendations for two district borders and c) a critical path for the orderly implementation of the assessment recommendations for two district borders in the short (6 months-1 year), medium (2-3 years) and long-term (5-10 years);

A typed final version of the Baseline Survey Assessment Report is expected to be approximately 70 to 80 pages, excluding annexes. The suggested structure is as follows

  • Introduction and Background

  • Table of contents

  • Summary of the report

  • Chapter 1: Assessment Methodology

  • Chapter 2: Assessment Background

  • Chapter 3: Administration

  • Chapter 4: Migration Regulatory Environment

  • Chapter 5: Border Operations and Policies

  • Chapter 6: Information Technology Management

  • Chapter 7: Summary of Key Findings and Recommendations

  • Conclusion

Each section include the relevant analysis and recommendations, so that recommendations don’t appear only at the end.

The following Annexes should be attached to the final documents:

  • Annex 1: Terms of Reference for the BMMA

  • Annex 2 Maps

  • Annex 3. Recommended equipment to improve two borders

  • Annex 4: Attendance list of the assessment development workshop

  • Annex 5: Ministry of Home Affairs Organizational chart

  • Annex 6: Full list of relevant international treaties and conventions signed/ratified

    by Lesotho

    The following does not have to be included in the report but shall be shared with IOM Lesotho:

  • All notes from meetings with stakeholders, including a list of all respondents in consultations, interviews, and other meetings.

  • All available statistics gathered in the course of the data/information collection and assessment process.

  • All references and sources consulted.

  • Any other material relevant to the assignment

Deliverables:

  1. Submit the proposed draft questionnaire during the assessment to IOM Lesotho and IOM RO Pretoria RTS - 1 April 2018

  2. Conduct field visit to Lesotho and stakeholders consultations in Lesotho in coordination with IOM Lesotho and MoHA - 20 April 2018 (TDB)

  3. Conduct field visit to two target borders (Qacha’s Nek and Mafeteng districts) in coordination with IOM Lesotho and MoHA - 25 April 2018 (TDB)

    Immigration and Border Assessment Report:

  4. Submit and the draft BMMA for Lesotho to IOM Lesotho and IOM RO Pretoria RTS for IOM review and feedback - 31 May 2018

    Stakeholders’ and Validation Workshops:

  5. Facilitate and present findings from the BMMA in a one- day stakeholders’ workshop in Lesotho enabling feedback and revision to the “Immigration and Border and Migration Management Assessment Report for Lesotho” – June 2018

  6. Submit all final document of Immigration and border assessment report to IOM Lesotho and IOM RO Pretoria RTS - 15 June 2018

  7. Attend validation meeting and present developed materials - 30 June 2018 (TDB)

  8. The receipt and approval of each deliverable is subject to approval from IOM.

  9. An additional one month renewal of the consultant’s contract is taken into account, if the incumbent is unable to meet the deliverables within the initial three month’s period.

6. Qualifications and Experience

The successful consultant should have the following qualifications and experience:

  1. Advanced university degree in International Relations, public management or a related field.

  2. Extensive knowledge of immigration and border security and management, counter trafficking / smuggling, document management, or other relevant areas;

  3. Minimum of 10 years of relevant professional experience working for Government in a related area of immigration and border management

  4. Proven previous working experience consisting of substantial involvement in assessments, evaluations, and/or reviews in related areas;

  5. Working experience with senior officials within government, inter-governmental, and non-governmental organizations;

  6. Full computer literacy, including familiarity with research and basic statistical tools.

  7. Excellent written and spoken English.

  8. Demonstrated ability to work in a multicultural environment and establish harmonious and effective relationships.

7. Payment Schedule

Total fee, inclusive of all travel and related costs (flights, DSA, etc.), not subject to any deductions, will be paid to the consultant as follows;

  • 25 % upon submission of the inception report.
  • 50 % upon the satisfactory completion and IOM approval of the of the draft BMMA report
  • 25 % upon satisfactory submission and IOM approval of the final draft BMMA report
How to apply:

Applications must be sent to

enishimura@iom.int by 28th February 2018. Applications should contain:

  • Letter of Motivation
  • Detailed Curriculum Vitae
  • Proof of previous related work (two reports or traceable recommendation letters)

Only shortlisted candidates will be contacted to submit detailed technical as well as financial proposal