ADMIN ASSISTANT (filipino nationals only)

Job
from Action Against Hunger USA
Closing date: 26 Oct 2017

Action Against Hunger is an international non-governmental, private, apolitical, non-religious and non-profit organization created in 1979. Its goal is to combat hunger and dangerous situations that threaten men, women and children. Currently 500 expats and more than 5,000 employees are working for Action Against Hunger in more than forty-six countries working in projects concerning four areas of focus: Nutrition, Food, Security and Livelihood, Water, Sanitation and Hygiene, Disaster Risk Reduction Management, Advocacy and Good Governance.

General Responsibilities:

Assist the Administrator in his administrative and financial duties

Objective 1: Under the supervision of the Capital Administrator, manage the capital cash

Tasks:

  • Check purchase approval and release required funds ;
  • Check and reimburse medical expenses;
  • Codify the invoices and apply them to the corresponding budget.
  • Enter advance requests in the advance book ;
  • Receive and check the eligibility of invoices submitted for payment (compliance with purchase voucher, required information) ;
  • Enter purchase invoices in cash book ;
  • Close the cash account every month : physical counting, printing of accounting documents, check supporting documents ;
  • Pay salary advances
  • Check and reimburse medical expenses
  • File invoices and HR documents
  • Propose possible improvements of the accounting advance procedures

Objective 2: Assist the Capital Administrator, especially in accounting activities

Tasks:

  • Organise and check the timely receipt of the bases’ monthly accounting
  • Check accounting document information, including consistency between vouches and cash books, physical counting and balances ;
  • Check the bases’ electronic accounting consistency : accounting codes, project codes, budget lines, titles ;
  • Check and ensure invoice eligibility ;
  • Check accounting voucher submissions (translation, numbering, layout) ;
  • Suggest amendments to be made in the event of errors to the Administrator or Chief Accountant
  • Request additional information from the bases, as needed
  • Check the bases’ IS accounting prior to including in the software
  • Provide the electronic file to the Administrator after importing and checking the bases’ accounting
  • Inform the Administrator of parameters to be added to the accounting system ;
  • Check with the HR manager that the personnel database is complete and validated.

Objective 3: File the invoices and assist in audit processes

Tasks:

  • Carry out the double filing of accounting vouchers on a monthly basis ;
  • Print and sort general ledgers per contract ; In co-operation with the Administrator, file previous accounting vouchers whose budget allotment has been changed

CONTRACT PACKAGE

We offer immediate incorporation to a dynamic international network with the following remuneration package:

  • Compensation: based on Action Against Hunger grid and candidate’s previous experience
  • Benefits: health insurance, accident and life insurance, leave entitlement, government mandated benefits
  • Project Based Employment

QUALIFICATIONS:

  • University degree in Economics, Management, Business Management or Administration or related area.
  • Knowledge of Admin procedures, accounting and finance
  • A previous experience of at least 1 year in a similar position
  • A team player/builder with strong organizational, interpersonal and communication skill and able to perform under pressure
  • Skills in planning, general management, and organization. To be able to foresee risks and propose alternative solution in advance
  • Capacity to work autonomously but in close coordination with the line manager
  • Highly flexible and can easily adapt
  • Good English language in written and spoken is essential apart from Filipino
How to apply:

Interested candidates meeting the requirements should send:

  • updated CV and letter of motivation,
  • salary expectations,

Please, send your application citing PH 93-Admin Assistant- Iligan to acfjobs@ph.acfspain.org before the 26th October

Only shortlisted candidates will be contacted for an interview by the HR Department

For the final job offer, it will be necessary to present all the professional experience certificates.

Note. - Given the urgency of this position, the vacancy may close on or before the deadline

Action against Hunger provides equal opportunities to candidates regardless their origin, nationality, race, gender, regional and sexual orientation. This vision aims to integrate equal treatment and opportunities among female and men in all HR processes and policies within the organization.