JEOP Deputy Chief of Party, Commodity Monitoring & Compliance

Job
from Catholic Relief Services
Closing date: 27 Oct 2017

CRS/Ethiopia is the lead agency of the USAID/Food for Peace (FFP)-funded, Joint Emergency Operation (JEOP), an emergency food security program that first started in 2008 to address acute food security shocks. CRS expects USAID funding through July 31, 2019 with an approximate program value up to $100 million in cash and food for FY17. The participating consortium members are CRS, CARE, Food for the Hungry, Relief Society of Tigray (REST) Save the Children, and World Vision. CRS additionally subgrants to two local partners: Hararghe Catholic Secretariat (HCS) and Meki Catholic Secretariat (MCS) both of which receive significant support and capacity strengthening. The program is managed through a core management team located in Addis Ababa, Ethiopia.

The DCOP/CCS will also oversee the newly formed partner capacity strengthening staff to ensure CRS' partnership principles are appropriately used in the process to ensure the closure of findings while also supporting organizational capacity strengthening with the end goal of allowing local partners to take a more substantial role in potential future awards. S/he will be responsible to develop capacity building plans and learning schedules for sub-awardees that address gaps and commodity management needs.

The person filling this position will be dedicated 100% to the JEOP and will report to the JEOP Chief of Party.

SPECIFIC DUTIES INCLUDE:

  1. I. Strategic Capacity Strengthening

  2. Develop plans with partners to address current gaps in capacity and support partners in taking on additional operational responsibility to meet commodity management standards

  3. Facilitate consortium-wide learning and the institution of proven best practices.

  4. Ensure effective management of human, material and financial resources in accordance with the guidance named above.

  5. In collaboration with partners' Project Managers, design and facilitate regular program learning events with consortium partners and other key stakeholders, ensuring that lessons of sound practice are documented and disseminated through program implementation and review.

  6. Address bottlenecks and scale up best practices with partners/consortium members to achieve high quality and timely program implementation.
  7. Work with the Chief of Party and the Deputy Chiefs of Party/Operations & Program Quality in drafting narrative input into USAID reporting and annual PREP
  8. Coordinate with partners to plan monthly activities using the QIVC tool.
  9. Support partner organizations in orienting regional government officials to the JEOP and its activities and linking partners more closely with regional administrations.

II. Compliance

  • Coordinate with JEOP partners to achieve full compliance with the following guidance: Food for Peace Act; USG regulations, including but not limited to 22 CFR 211 (Reg. 11); the terms of the JEOP Cooperative Agreement and partner sub-agreements; and Food for Peace and USAID/Ethiopia policies by providing technical oversight and guidance.
  • Contribute to the compliance of CRS' Primary Distribution Points (PDPs) with the above commodity management regulations, and work with the Logistics team to put in place the systems to ensure compliance with all USG regulations.
  • Develop and implement a mechanism to communicate issues to JEOP partners identified by the JEOP monitoring teams, set deadlines by which corrective actions must be taken, and ensure the partners are implementing the corrective measures.
  • Ensure that visions and plans for program implementation are in line with JEOP policies and strategies.

III. Liaison

  • Support Chief of Party to liaise between JEOP and other stakeholders from Government, USAID, international agencies and NGOs, JEOP consortium partners, EARO and CRS HQ.
  • Closely coordinate the work between the compliance, capacity strengthening and operations units to support stronger programmatic outcomes and prevent compliance issues
  • Work with the CRS logistics department to address challenges and strengthen connections between JEOP compliance and logistics
  • Serve as Chief of Party in his/her absence as requested.
  • Perform other duties related to the implementation of the JEOP or assigned by supervisor.

Agency-wide Competencies (for all CRS Staff)

These are rooted in the mission, values, and principles of CRS and used by each staff member to fulfill his or her responsibilities and to achieve the desired results.

  • Serves with Integrity
  • Models Stewardship
  • Cultivates Constructive Relationships
  • Promotes Learning

Supervisory Responsibilities:** Directly supervises the DCOP for Operations, Senior Commodity Compliance Officer, and indirectly the respective team; JEOP partner capacity strengthening staff

KEY WORKING RELATIONSHIPS

Internal: Chief (and Deputies) of Party, CRS Country Representative, CRS Head of Programs, CRS Head of Operations, Deputy Chief of Party/Operations, partner Program Managers

External: Program managers of consortium members and technical service providers.

QUALIFICATIONS

  1. A Master's degree (preferred) in International Development, Social Science or related technical field with a minimum of 7 years experience with CRS or other humanitarian agencies;
  2. Knowledge of USAID and USG grant regulations and procedures;
  3. Prior management of USAID funding required; knowledge of Title II policies and procedures preferred;
  4. Experience in consortium management is preferred.

Knowledge, Skills and Experience:

  1. Proven skills, knowledge and experience in USAID program areas of emergency food distribution, program monitoring and evaluation, commodity management, consortium management, logistics;
  2. Minimum three years' experience in Africa in a senior position that demonstrates mentoring national staff to achieve program results;
  3. Exceptional English writing skills and the ability to capture, synthesize and report out consortium learning to CRS and the broader food security community.

    1. Demonstrated ability to work both strategically and at an appropriate level of detail to lead a complex program and consortium, excellent analytical skills;
    2. Excellent partnership skills and the ability to interact effectively with donors, collaborating agencies, and local partners demonstrated through close work experience with international PVOs;
    3. Demonstrated capacity to understand the current best practices and challenges while coordinating to implement JEOP program strategies through a participatory approach;
  4. Computer literate, with strong knowledge of MS Office applications, spread sheets, database programs, and statistical software packages;

  5. Personal qualities include flexibility, persistence, and ability to work well with people and cross cultural skills.

Travel: Willingness to travel approximately 40-50% of the time to remote areas of the country.

Language: English, excellent written and oral communication skills in English. Working capacity in French, Spanish, Arabic or Portuguese not required for this position, would be a plus.

Disclaimer Clause: This job description is not an exhaustive list of the skill, effort, duties and responsibilities associated with the position.

Equal Opportunity Employer