PROGRAM ADMINISTRATIVE ASSISTANT

Job
from African Population and Health Research Center
Closing date: 22 Sep 2017

The African Population and Health Research Center (APHRC) is an international non-profit, non-governmental organization that carries out high quality, policy-relevant research on population, health and education issues facing sub-Saharan Africa. Our goal is to generate evidence for meaningful action to improve the lives of all Africans.

The Center seeks to recruit a Program Administrative Assistant to support its Policy Engagement and Communications Unit.

Key Responsibilities

· Manage the Program Leader’s office and respond to queries in his/her absence;

· Manage logistics for high-level meetings, workshop and trainings by making travel and hotel/conference bookings, sending invitations

· Manage meetings of the Program, including preparing documentation and taking minutes as necessary;

· Rapporteuring for high-level meetings

· Maintain an effective record and filing system for contracts, project activities, correspondences, and documents for quick and easy reference;

· Provide support in preparation and formatting of reports;

· Assist in proposal development process taking responsibility for administrative sections of proposals developed and ensuring all application requirements are met;

· Support the processing of cash requisitions and requests;

· Support in the processing of travel documentation for visas

· Manage conference and workshop logistics by preparing draft budgets, making travel and hotel bookings, sending invitations, preparing workshop materials and arranging for per diems and other reimbursements;

· Maintain grant reporting requirements and schedules in the Project Management System (PMS)

and follow-up on project reports to ensure submission by due dates and;

· Help in monitoring project implementation including review of burn rates on the online management accounting system and seeking from the project teams the rationale for projects that are delayed;

Essential Skills**

· Degree in social sciences, communications or project management

· At least two years of relevant post-qualification experience in a busy office environment, preferably in an INGO, research organization or large research program;

· Good planning, financial and organizational skills;

· Good computer skills;

· Excellent communication skills (both written and verbal);

· Excellent interpersonal skills;

· Experience working in a multidisciplinary and multicultural environment will be an added advantage.

Desirable Skills:

· Detail oriented, discreet, tactful, courteous;

· Ability to work independently, set priorities, juggle tasks, meet deadlines;

· Initiative and innovation in assessing situations, troubleshooting, conflict resolution, teambuilding

How to apply:

Interested applicants are encouraged to apply through our recruitment portal http://hrs.aphrc.org.

Applications will be considered until September 22, 2017. Only short-listed candidates will be contacted.

Cover letters should be addressed to: - The Human Resources Officer

African Population and Health Research Center

P.O. Box 10787 – 00100 GPO Nairobi

For more information about APHRC visit www.aphrc.org

APHRC is an equal opportunity employer and is committed to the protection of children