Rwanda Relief And Rehabilitation Appeal

Report
from Action by Churches Together International
Published on 20 Feb 1998


AFRW81
Total Appeal Target: $2,948,660
Appeal Target To Be Raised: $ 1,957,458

Geneva, 20 February 1998

Dear Colleagues,

The violent and overwhelming civil conflict and war in Rwanda during the past 4 years is struggling to enter a ‘Post-Crisis - Life Rehabilitation’ phase, allowing families to return to their homes and rebuild lives shattered by war and genocide. The effects of the disaster are still significant, with the resettlement of returnees in already crowded and war damaged rural areas and a continuing civil war in northwestern Rwanda. Significant progress was made in creating new shelter during 1997, but tens of thousands of vulnerable Rwandan families remain without adequate shelter and essential community infrastructure and support. A potential food crisis looms on the horizon due to pre-existing famine, heavy rainfall and the late preparation of fields due to the late settlement of returnees.

ACT members, Lutheran World Service, Christian Aid, United Methodist Committee on Relief and the National Council of Churches of Rwanda have appealed for support which will allow for a phase out of crisis and post crisis emergency programs and effect a transition to programs that focus on community development needs which will contribute to lasting peace and prosperity in this war torn country. We request your urgent consideration of all possible donations and support for this vital assistance.

Please kindly send your contributions to the ACT bank account.

For further information, please contact:

ACT Co-ordinator, Miriam Lutz (phone 41 22 791 6032 or mobile phone ++ 41 89 203 6055)
or
ACT Appeals Officer, Dirk Van Gorp (phone +41 22 791 6040)

ACT Web Site address: http://www.wcc-coe.org/act/

Rev. Myra Blyth
Director
WCC/Unit IV
Miriam Lutz
ACT Co-ordinator
Rev. Rudolf Hinz
Director
LWF/World Service
I. REQUESTING ACT MEMBER INFORMATION

Name of ACT Members

Lutheran World Federation/World Service - Rwanda - ACT/LWF
Christian Aid - Rwanda - ACT/CAID
United Methodist Committee on Relief - Rwanda - ACT/UMCOR
National Council of Churches of Rwanda - ACT/CNER

II. IMPLEMENTING ACT MEMBER And PARTNER INFORMATION

Requesting ACT Members

ACT/LWF - Rwanda: Is the ACT ‘Coordinating Agency’ in Rwanda and has implemented a wide variety of emergency assistance programs during the past 4 years on behalf of the ACT network. ACT/LWF has an extensive and experienced operational structure in Rwanda and is recognized for their leadership within the overall humanitarian relief community.

ACT/CAID - Rwanda: Is a member agency of ACT and the World Council of Churches. The Rwanda program office was established in February 1995, and since that time ACT/CAID has supported the emergency relief and rehabilitation work of local church partners. ACT/CAID has been involved in most of the ACT appeals for Rwanda since 1994.

ACT/UMCOR: Is the relief and development agency of the General Board of Global Ministries of the worldwide United Methodist Church. The ACT/UMCOR Rwanda program office, established in late 1996, is located in Kigali. Active in the Great Lakes region humanitarian relief efforts of the past 4 years, their current programs provide shelter and other assistance and work in conjunction with the Government of Rwanda, UNHCR and other organizations.

ACT/CNER: Set up in 1963, ACT/CNER is made up of 11 churches and 2 Christian associations. Their mandate is to coordinate the activities of the member churches and their associations. The ACT/CNER structure includes 4 departments coordinated by a General Secretariat. ACT/CNER has implemented ACT appeal assistance including shelter, medical, food, agricultural, non-food, hygiene and peace/reconciliation projects.

Other ACT Members and Implementing Partners

Eglise Episcopale au Rwanda (EER) - Kigeme Diocese: EER Kigeme is a partner of ACT/CAID and has established experience in responding to emergency needs in Gikongoro. They have recently implemented an ACT-funded relief aid programme which involved the transportation of WFP food aid, distribution of non-food items to over 1,250 returning refugee families in addition to providing support to the church-run hospital at Gikongoro.

Eglise Methodiste Unie au Rwanda (EMUR): EMUR - Gisenyi Parish will implement medical assistance in partnership with ACT/UMCOR. The Gisenyi parish has the largest membership with over 30 churches distributed among the communes in the prefecture. The Parish members have had previous involvement in health sector assistance and they operate their own clinic in Kiraga.

Union of Baptist Churches of Rwanda (UBER): Is a member church of ACT/CNER. They have implemented appeal assistance including food distribution in Butare and Gikongoro Prefectures

Barakabaho Foundation: Is member organization of ACT/CNER. Established by Anglican Church, they have implemented appeal assistance in the medical assistance sector.

CNER Prefecture Committees: Are comprised of representatives from all ACT/CNER members in each prefecture. The committees have established administration offices with a chairperson elected by the members. They have worked cooperatively with ACT members including NCA and CAID.

ACT/CNER Prefecture Committee - Rural Kigali
ACT/CNER Prefecture Committee - Ruhengeri
ACT/CNER Prefecture Committee - Butare
ACT/CNER Prefecture Committee - Gisenyi
ACT/CNER Prefecture Committee - Umutara

III. DESCRIPTION Of The EMERGENCY SITUATION

Background

ACT Emergency response in Rwanda started in 1994 following the genocide of a large section of the Rwandan population and the subsequent defeat of the Rwandan Armed Forces by the Rwandan Patriotic Front. Refugees moved in mass to neighbouring countries, fearful of reprisals for the crimes committed. These refugees began to return to Rwanda in 1996-97 after repeated invitations from the new Rwandan government and pressure from neighbouring countries and conflicts. The scale of the refugee return was so large, that massive emergency appeals and programs were implemented by ACT members in Rwanda. At present, the emergency comes slowly into its final phase, and this appeal will allow ACT members to phase out of crisis and post crisis emergency programs and transition to programs that refocus on community development needs which will contribute to lasting peace and prosperity in this war torn country.

Current Situation

The current situation can be described as the ‘Post-Crisis Life Rehabilitation’ phase of the complex emergency in Rwanda. The effects of this disaster are still significant, with the resettlement of returnees in already crowded and war damaged rural areas and a continuing civil war in northwestern Rwanda. Although significant progress was made in creating new shelter during 1997, tens of thousands of vulnerable Rwandan families remain without adequate shelter. Old caseload returnees were given an ultimatum by Government of Rwanda to finally vacate the houses they were occupying and move to new settlement sites, where they now live in makeshift shelters, awaiting resources to build new shelters. Hundreds of new caseload returnees, who were living near the border with Tanzania, were also relocated to new settlement sites for security reasons. A potential food crisis looms on the horizon due to pre-existing famine, heavy rainfall and late preparation of the fields due to the late settlement of returnees. Most of the people requiring food aid are recent returnees who have not been able to sow their crops for the next harvest. A prolonged dry season during the middle of 1997 has reduced the crop harvest for current agricultural seasons.

Locations

The complex emergency occurred nationwide and affected residential, commercial centres and rural areas. Damage to property was massive. Houses, clinics, schools and other infrastructures were heavily damaged by the civil war. Following the massive population movements into neighbouring countries, the remaining houses, fields, roads etc. were damaged by neglect. The population suffered from major traumatic experiences during the genocide and many still face war related traumas. When the refugees returned to Rwanda, they found property destroyed or occupied by old caseload returnees. This created the need for new settlement sites, so that the old caseload refugees could vacate premises occupied, belonging to new caseload refugees, in order to prevent further and renewed conflicts.

Impact On Human Lives

Within a period of three months in 1994, an estimated 500,000 to 800,000 people were killed as a result of civil war and genocide in Rwanda. Large numbers were physically and psychologically afflicted for life through maiming, rape, and other trauma; over 2 million fled to neighbouring countries and an estimated 500,000 became internally displaced within Rwanda. The human suffering was and still is incomprehensible. The agony and legacy of the violence still creates suffering, economic loss, and tension in Rwanda.

Locations For ACT Appeal Response

ACT/LWF
Kibungo Prefecture: Kigarama, Rukira, Rusumo, and Kabarondo Communes
Gitarama Prefecture: Mbati, Ntongwe, and Mushubati Communes
Umutara Prefecture: Murambi, Ngarama, Kahi, and Nyagatare Communes
Kibuye Prefecture: Bwakira, Kivumu, and Mwendo Communes

ACT/CAID
Kigeme Prefecture: Nshili and Kivu Communes

ACT/UMCOR
Byumba Prefecture: Gituza Commune - Bukomane and Kintekgo Sectors
Gisenyi Prefecture: Medical Clinics in Targeted Communes

ACT/CNER
Nyarugenge, Kicukiro, Kanombe, Rubongo communes
Gitarama Prefecture: Ntongwe Commune
Rural Kigali Prefecture
Ruhengeri Prefecture
Butare Prefecture
Gisenyi Prefecture
Damaged Property

During and after the civil war in 1994 both public and private property was destroyed and/or looted. Government buildings were damaged by shelling and gun fire, other properties were burnt to the ground and many rural houses were looted for desirable items such as roofing materials, doors, and windows. Others fell into decay due to simple neglect as the proprietors had fled the violence.

Current Security Situation

Following May 1997, a steady increase of insecurity has occurred in Ruhengeri, Gisenyi and Kibuye Prefectures, while other areas remain relatively stable. The security situation in the Western regions of the country is marked by infiltration, confrontations, and killings, whereas the situation in eastern regions are currently relatively calm. Regular daytime military escorts allow humanitarian travel to and from prefectures subject to continuing civil war and violence.


ACT/LWF Appeal Projects

IV. ACT APPEAL GOAL And OBJECTIVES

Stated Appeal Goal and Objectives

Section I: To facilitate the provision of shelter materials, medicines, and non-food items to refugees (mainly displaced ethnic Tutsi from the DRC), internally displaced Rwandans, and returnees by operating UNHCR’s warehouse in Kigali and sub-warehouses throughout the Country.

Section II: to support community - based rehabilitation of shelter to 828 families who will construct their own houses on expanded areas of the new settlement sites, Ndego I, Ndego II and Bukora III in Kibungo Prefectures; and in Rugarama, Murambi Commune in Umutara Prefecture.

Section III: To continue a final emergency and rehabilitation response for the remaining population still vulnerable and in need of assistance living in rural areas of Gitarama, Umutara, and Kibungo. The assistance will involve repairing basic communal infrastructures, kick start food production and food security, improve and repair access to clean water and education, and repair of the environmental damage caused by the emergency.

V. ACT APPEAL BENEFICIARIES

Description and Type Of Targeted Beneficiaries

Section I: Are those among the 1.3 million returnees from the mass returns in November and December 1996, as well as previous new and old caseload returnees and other populations of concern to UNHCR, who still require assistance to reintegrate into the community. The project will focus on populations still in need of shelter materials to build houses at new settlement sites or in Communes or origin, plus returnees and other vulnerable persons still needing non - food items. As returnees originate from communes throughout Rwanda, a network of warehouses will be used to deliver the assistance.

Section II: Are a mixture of old caseload, new caseload peasants and survivors of the Genocide. The targeted old caseload returnees were occupying other Rwandan’s houses; the targeted new caseload returnees returned to find that their houses were destroyed during the war or that they had to move out of newly designated security zones. The targeted survivors, like the new caseload returnees, are among those whose houses were irreparably damaged during the war.

Section III: Are a mixture of old caseload, new caseload and survivors of the Genocide. They are mostly vulnerable needing assistance, as well as beneficiaries of social infrastructures like school children, women and peasant families.

Number of Targeted Beneficiaries According To Proposed Assistance

Section I
1.3 Million Persons
Section II And III
- Shelter provision
5,340
- School Rehabilitation & Construction
3,650
- Income generation & Adult education centres
70,251
- Water Rehabilitation
24,648
- Reforestation
13,100
- Feeder roads Rehabilitation
298,146
- Provision of seeds
12,640
- Reforestation
13,100
Total Section I & II (Persons):
440,875
VI. PROPOSED EMERGENCY ASSISTANCE And IMPLEMENTATION

Description of Assistance and Implementation

Since the end of the war, ACT/LWF has been actively assisting returnees and survivors in Kibungo, Gitarama & Umutara Prefectures and has built good relations with local authorities and communities. Following the war, ACT/LWF embarked upon a program to rehabilitate water, schools and community infrastructure; to distribute agricultural inputs; to build local government capacity; and to establish the basis for a future integrated rural development program.

Section I: The warehouse management services which ACT/LWF Rwanda operates together with UNHCR are located in Kigali, Butare, Byumba, Cyangugu, Gisenyi, Gitarama, Kibungo, Kibuye and Nyagatare prefectures, and are within the framework of the overall UNHCR logistics operational plan.

By the end of 1997, ACT/LWF will have been renting on behalf of UNHCR over 14,000 square metres of warehouse space in nine Prefectures. Given the current situation, both the Main Kigali warehouse and the sub-warehouses are still considerably stocked with shelter materials and non-food items. The main objective of this activity is to continue the management services from 1997, and to facilitate UNHCR’s provision of shelter materials, medicines, and other non-food items to refugees and returnees though out the country. This will be achieved within the framework of and in close co-ordination with the overall UNHCR logistics operational plan. The project will be implemented through a tri-partite sub-agreement between the Government of Rwanda, UNHCR and ACT/LWF.

ACT/LWF will be responsible for the organization, maintenance of the warehouse, and will employ necessary staff. ACT/LWF will also implement a warehouse phase out plan according to UNHCR’s operation plan. The appeal budget will provide 20.85% of the overall operational costs for 1998. ACT/LWF will maintain the UNHCR computerised ledger, know as CTS, and submit both daily updates on commodities movement throughout the warehousing system and monthly activity reports.

Section II: The Shelter and Rehabilitation program takes place in Kibungo, Gitarama and Umutara prefectures, in close collaboration with local Government and UNHCR and within the overall UNHCR operational plan. The program is to assist 828 families to construct their own houses on expanded areas of new settlement sites like Ndego I and II and Bukora III in Kibungo prefecture, and in a new settlement site Rugarama Murambi Commune in Umutara prefecture. For Gitarama prefecture the Cyeru health center in Mugina Commune will be finalized and a water system installed. A school with teachers houses will be constructed at Mugina Commune.

At Umutara a newly created Prefecture, ACT/LWF realized increasing community motivation and participation at the UNHCR-funded Kibondo Settlement during 1997. Here the community, with the help of ACT/LWF built more houses than expected in the time allocated: around 300 instead of the 150 predicted. As the pastoralist culture has, for the most part, proved incompatible with the rapid implementation of villages, in much of the Prefecture, ACT/LWF has decided to focus during 1998 on assisting only those Rwandans who have an urgent need for shelter and are voluntarily ready to settle.

The project which is considered life rehabilitation will be implemented through a tri-partite sub-agreement between the Government of Rwanda (MINITER), UNHCR and ACT/LWF.

ACT/LWF will supply the technical assistance on all aspects of construction. For each house a latrine will be constructed, ACT/LWF will ensure that the beneficiaries will have:

1. Dug the house foundation and the latrine pit
2. Moulded mud blocks for the walls
3. Constructed the walls
4. Dug drainage
5. Plastered the walls

ACT/LWF will provide the following assistance to the house and latrine construction:

1. Transportation of construction materials and water.
2. Technical assistance / advice.
3. Additional building materials for shelter. (when necessary)
4. Materials for the construction of latrine slabs.
5. Community mobilisation and sensitisation.
6. Temporary shelter and latrine facilities. (when needed)
7. Distribution of WFP food. (where necessary)

The appeal budget will provide 21.39 % of the overall project budget for 1998.

Section III: Rehabilitation activities are to take place in Kibungo, Gitarama and Umutara prefectures - mainly in the communes and settlement sites where ACT/LWF has an active presence.

Gitarama Prefecture, is another program area were ACT/LWF will be implementing various activities including the construction of the Cyeru Health centre in Mugina Commune funded by UNHCR, and the rehabilitation of existing community infrastructures in Mugina, Bati, and Ntongwe Communes

The local authorities in Umutara, together with the UNHCR and ACT/LWF Field Offices, have identified a new settlement site with great potential for development: Rugarama in Murambi Commune, which suffers from severe housing shortage for both old and new caseload refugees alike. ACT/LWF will assist 300 families of which 100 are considered to be vulnerable, in the construction of new shelters. Other NGO’s are developing water, health and other infrastructure components in the area. In terms of 1998 infrastructure program support in the fledgling Prefecture ACT/LWF plans to build an additional primary school with UNHCR funds, in order to accommodate the surplus population of students in Kibondo and Nyrufubire Settlements, to rehabilitate 45 km of feeder roads leading to settlement sites developed with ACT/LWF assistance, and to provide 250 rain water catchment tanks for 500 households in these settlements.

Kibungo: In Kibungo there is still a large number of people awaiting resettlement. 625 families are already on the sites and awaiting housing.

Umutara: Will construct 100 houses at (6m x 7m) floor space. ACT/LWF will follow the same implementing procedures as mentioned in the section II.

Gitarama Rural Roads: Using local labour ACT/LWF Kibungo & Umutara will engage beneficiaries, in the rehabilitation 3 separate feeder roads covering 91 km. ACT/LWF will provide tools, culverts, and tipper truck to ferry materials to construction sites. Work will be done to clear drainage, and spread gravel.

Kibungo School Construction: School rehabilitation is needed due in part to destruction during the war and increased populations due to the mass return of refugees. In Kibungo ACT/LWF will rehabilitate the first block of Muhunire Primary school in Kigarama. In Kabarondo commune ACT/LWF had rehabilitated the first block of the Rugwagwa Primary school in 1996. In Rukira there is an increase demand for secondary schools. The local commune officials have identified some buildings to locate extra secondary students but they lack furniture. Most materials will be acquired locally.

Kibungo Water Rehabilitation: In Rukira ACT/LWF has already rehabilitated two gravity water systems in this Commune from 1995 - 1997. However in Gitwe, there is a need to set up an additional gravity system which will benefit large numbers of people who have now been settled in this area. ACT/LWF is the only NGO in Rukira Commune concerned with water since 1994. ACT/LWF has worked and will continue to work with the Commune water officer in implementing this work. ACT/LWF will introduce water catchment systems for 26 vulnerable houses. These houses are located in areas where there is limited water availability and hence a supplementary system is required and a need to promote this technology. ACT/LWF will extend this systems to the additional 322 houses in Kigarama and Ndego II when additional houses are constructed for this group.

Kibungo Environmental Protection: Tree planting programs are vital in many area, as eucalyptus trees were felled for use as poles in the construction of houses. ACT/LWF will establish five seed farms with the intended production of 100,000 seedlings in each centre. Many people have only transferred to new settlements during 1997. Their involvement in completing their houses has meant that they where unable to clear and plant sufficient land. In the beginning of March through to April, planting season will be the first opportunity to plant sufficient seedlings to cover their household needs.

VII. PROJECT ADMINISTRATION, FINANCE, MONITORING, REPORTING

ACT/LWF will insure all program administration, financial control, monitoring and reporting on appeal projects through their established offices and staff in Rwanda. Additional information is available from ACT/LWF- Rwanda regarding their established process and procedures.

VIII. IMPLEMENTATION TIMETABLE

01 February - 31 December 1998 For All Appeal Activities. Additional information is available from ACT/LWF program offices in Rwanda.


ACT/CAID Appeal Projects

IV. ACT APPEAL GOALS AND OBJECTIVES

Stated Goal and Objectives

  • To prevent people from becoming ill or dying due to food shortages.
  • To supply sufficient food aid rations to families in need so that they can feed themselves before the next harvest season and to provide seeds to the same families for the next growing season.

V. ACT APPEAL BENEFICIARIES

Description And Type Of Targeted Beneficiaries

It is difficult to assess accurately the number of people who have died as a direct result of the severe food shortages. However, the following numbers have been compiled by the local authorities:

Commune
Population (families)
Families requiring food aid
Families identified as most severe
Total families for food aid
Kivu
8,953
2,258
1,000
3,528
Nshili
10,074
3,500
2,650
6,150
The vulnerable households identified can be categorised in three groups: (1) households who do not have the resources (including financial) to make up food deficits, (2) returnees who have not cultivated their fields, (3) households who have welcomed returnees into their homes but find themselves without sufficient food supplies. All beneficiary families will receive one month of food aid ration, and if funding is available, a package of seeds.

Number Of Targeted Beneficiaries According To Proposed Assistance

Seeds For 9,678 Families(6150 Nshili and 3528 Kivu)

Beans 25 kg 1 Month
Maize 10 kg 1 Month
Sorghum 10 kg 1 Month
Potatoes 50 kg 1 Month
Food Assistance For 9,678 Families(6150 Nshili and 3528 Kivu)
Beans 18 kg 1 Month
Maize 30 kg 1 Month
Sosoma 7.5 kg 1 Month
Criteria For Selection

The beneficiary numbers have been provided by the local authorities. Two categories have been identified: Families requiring food aid and families identified as the most severely in need. WFP has accepted these figures from the local authorities for the communes in which they have provided food aid.

VI. PROPOSED EMERGENCY ASSISTANCE AND IMPLEMENTATION

Description of Assistance and Implementation

The ACT/CAID assistance can be categorized as Life Preserving and Life Sustaining. EER Kigeme has informed Christian Aid that in the communes of Kivu and Nshili people are suffering greatly from malnutrition, lack of food and an insufficient diet. Anecdotal evidence, obtained from pastors, indicates that there have been at least 38 cases of people who have died due to lack of food in Kivu; people have been abandoning children because they are unable to feed them; people are dying at home rather than seeking assistance at the under-resourced health centres; women are taking risks by crossing the border into Burundi to search for cassava flour; crops have been destroyed and stolen; local markets contain very little food, with beans at Rwf 400 per kilo, which is five to eight times the normal price. The population has had to adapt itself in various ways in order to cope with the food shortages: reduction in quantity and nutritional quality of daily meals for children, consumption of seed stocks which affects the ability to plant for the next growing season, and increased consumption of banana as food rather than as wine.

The prefectural authorities are supportive of this program for food aid. At a meeting with the sub-prefet in December 1997, he indicated that WFP is not able to cover the food shortages in all of the communes, and that where Food for work is provided it is provided after work and not before. EER Kigeme has obtained permission from the local authorities to distribute food aid to these two communes. Despite figures obtained from the local authorities which indicate that there are high levels of people in need of assistance in these two communes, these areas are not being assisted as they are regarded as insecure (being close to the Burundian border and the forest of Nyungwe). Therefore, UN personnel are unable to access the areas and carry out proper needs assessments. Thus, reports obtained from FAO/WFP crop assessment survey and the USAID-sponsored Early Warning System (FUSE) have not been able to cover these two communes. Nevertheless, unlike in other prefectures, WFP has provided food aid to selected communes in Gikongoro on the understanding that the local authority figures are accurate and transparent. The reason for non-assistance to the other communes appears to be threefold: lack of resources, insecurity, USAID and other agencies declaring that it is not a famine area and food aid should not be provided. The latter issue is disputed in that it is impossible to assess whether there is a case for food aid in an area where the donors (USAID, FAO/WFP mission) have not had access. Despite the fact that the Rwandan Government and USAID have declared that there is no need for emergency food aid, it appears that there is now a change of opinion with the National Food Committee calling for more food aid in the pipeline.

Food and/or nutritional assistance: EER-Kigeme has stated that the average nutritional requirements in Rwanda is estimated at 2,100 Kcal per person per day which is calculated @ 59g of protein per person per day and 40g of lipids per person per day. Thus, EER-Kigeme has calculated the following food aid necessary per person per day as: 120g of beans, 250g maize and 10g of SOSOMA (locally-produced high energy food rations). The food aid would be provided on a per household basis for a period of one month including 18kg of beans, 30 kg of maize and 7.5 kg of Corn-Soya blend.

Seeds: If sufficient appeal funding is available, the following seeds will be provided on a household basis in time for the next growing season in February -March 1998: 25kg Beans, 10kg Maize, 10kg Sorghum and 50kg Potatoes.

The key personnel will include permanent staff (a coordinator and an accountant), and additional staff hired for the project (a food aid manager, two assistants, and two guards). Other departments of EER Kigeme will also assist in the implementation of the project. In the distribution of food aid and seeds, EER Kigeme will work with the local committees in the communities.

EER Kigeme has its own vehicles for the transportation of staff and has relatively well-equipped office facilities. However, it will be necessary to hire local trucks for the transportation of food aid and seeds to the two communes. ACT/CAID field office will assist in the monitoring of the project.

All food aid and seeds will be procured locally. Costings have been carried out in Gikongoro and Kigali. It is most likely that the food and seed supplies will be purchased from Kigali. All costs will include transportation from Kigali to Gikongoro. After procurement, all food aid and seeds will be stored in 3 warehouses which are owned by EER-Kigeme. Warehouse stock records will be maintained by the project manager who, with the two assistants, will be responsible for recording stock coming in and going out. The food aid and seeds will be transported to distribution sites in the targeted communes once EER-Kigeme has drawn up a distribution timetable and agreed distribution procedures with authorities.

EER-Kigeme will be responsible for the distribution of the food aid, with a team consisting of two permanent personnel and five additional staff. The distribution team will be assisted by the local community committees as well as pastors and catechists in the communes of Gatanda and Mubazi who will also work in the two communes. EER-Kigeme has identified 6 distribution sites in the two communes: 3 in Nshili (at the commune office, Runyombyi and Gatanda) and 3 in Kivu (commune office, Muganza and Rusuzomiro). The community committees provide workers to assist with distribution.

VII. PROJECT ADMINISTRATION, FINANCE, MONITORING, REPORTING

Project Administration

The project will be managed by EER-Kigeme which will utilise existing staff and hire additional staff to establish a team specifically for this project. The staff would include a project coordinator who would be responsible for follow up and monitoring, and providing reports; a project manager, aided by two assistants, who would be responsible for the stock control and logistics; an accountant who would manage all finances for the project and provide financial reports.

Project Financial Management and Control

The funds will be provided by ACT/CAID to EER-Kigeme which will have responsibility for all purchases of food aid, hire of transport and additional staff, and administration. EER-Kigeme has its own finance department and has experience of financial reporting to back donors, including the use of ACT funds.

Project Monitoring Procedures

ACT/CAID will be responsible for overall monitoring of the project and will insure that EER-Kigeme provides regular narrative and financial updates on the progress. EER-Kigeme will be responsible for the monitoring, follow up and reporting on the actual distributions. ACT/CAID will assist where necessary and provide support for appeal activities.

VIII. IMPLEMENTATION TIMETABLE

Feb - Mar 1998: Procurement and storage of food aid, hiring of additional staff, transport.
Mar - Apr 1998: Distribution of food and seeds, monitoring of distributions with ACT/CAID input.
Apr - May 1998: Monitoring of distributions with ACT/CAID input, Reporting.


ACT/UMCOR Appeal Projects

IV. ACT APPEAL GOALS AND OBJECTIVES

Stated Goal and Objectives

Gituza (With UNHCR): To assist the return and/or repatriation of Rwandan families through the construction of suitable housing. Specifically, to construct suitable housing for at least 220 families in Gituza Commune and to provide and encourage the planting of at least 30,000 young trees.

Gituza: To assist the return and/or repatriation of Rwandan families through the construction of suitable housing. Specifically to construct suitable housing for at least 200 families in Gituza Commune of Byumba Prefecture, to construct and develop an adequate water source and supply for the housing site, and to construct or develop adequate roads to and within the housing site.

Gisenyi: To provide vital and often used medical supplies to a minimum of 7 clinics located throughout the prefecture.

V. ACT APPEAL BENEFICIARIES

Description And Type Of Targeted Beneficiaries, Selection Criteria

Gituza: The primary targeted beneficiaries are approximately 420 families in Gituza Commune, Byumba Prefecture. These families are either returning refugees or local residents who have had their houses destroyed or significantly damaged by the war activities of the past two and one half years. Some beneficiaries are in traditional family groupings, while others are families now headed by an older sibling, a grandparent, single parent or other non-traditional head-of-household. The selection of beneficiaries was accomplished in conjunction with the Commune sub-committee and other local authorities. ACT/UMCOR will work closely with these local groups, insuring that the project will be implemented in manner which meets the needs of the population as closely as possible, and encourages participation of the local community. Priority will be given to the most vulnerable beneficiaries. The secondary targeted beneficiaries will be the approximately 65 families who will receive additional income and employment through this project, thus improving the condition of themselves and their families and adding to the local economy.

Gisenyi: The primary targeted beneficiaries are approximately 50,000 persons throughout the beleaguered Gisenyi prefecture who are in critical need of basic medical supplies.

VI. PROPOSED EMERGENCY ASSISTANCE AND IMPLEMENTATION

Description of Assistance and Implementation

Gituza: This program will be implemented in the Gituza Commune of Byumba Prefecture, an area in north central Rwanda. Gituza is located on the eastern edge of the Prefecture. This area was "assigned" to ACT/ UMCOR in 1997 by the Prefecture of Byumba for Shelter and Housing construction/rehabilitation after lengthy discussions with officials in the Prefecture. ACT/ implemented a shelter project at these two sites in 1997. As a result of that shelter project, the beneficiaries have already been assigned site plots and divided into "Self-Help" work groups. Foundation stone gathering activities began as early as August and the majority of these plots were cleared by the end of October 1997. Stone gathering, brick making and foundation excavation activities are presently continuing. The first part proposed program is a cost share project utilizing funds anticipated from UNHCR and the ACT appeal. The total direct costs for the project is estimated to be $231,813. Of this, the funds requested from the ACT appeal amount to $24,676 or 10.6% of the total.

Construction of 420 Traditional Mud-Brick Homes: Homes will be of the standardized mud-brick design and structure specified and agreed upon by the GOR and UNHCR and will be located on individual family lots within the village area. Homes will be constructed in a "Self-Help" manner by beneficiary families with limited cash inputs for locally contracted skilled labour required for house construction. Materials will be produced or procured locally to the extent possible. Construction of the 420 42m2 homes will utilize the UNHCR provided housing kits of roofing materials, windows, doors, plastic sheets and related materials.

Construction of 420 Ventilated Improved Pit (VIP) Latrines: VIP latrines will be constructed of a lightly reinforced prefabricated concrete slab covering a stone lined pit, mud brick walls, a plastic ventilation pipe, and a wooden and corrugated steel sheet roof. Skilled labour will be utilized as trainers for production of the prefabricated concrete base slabs. Technical assistance will be provided for pit lining and wall and roof construction.

Provision of approximately 30,000 fruit and shade trees: Roughly five seedlings will be provided to the project sites for every roofing pole used for the construction of a home, or approximately 100 seedlings per home. Those homes constructed under a previous project are to be included in this project’s distribution of seedlings. Funds provided will be utilized for payment of salary of a forestry extension order to facilitate education workshops that may include erosion prevention, fuel efficient stoves, or other environmental protection concerns. Young trees (75% shade trees, 25% fruit trees) will be procured to be planted along the major internal roads and other places to serve as wind breaks.

Refugee Shelter/Construction: Funds provided by UNHCR and the ACT appeal will be utilized for payment of salaries of staff directly involved in managing the implementation of the shelter activities. Funds provided by the ACT appeal will be utilized for payment for the preparation of village site plans by a licensed topographical engineer in accordance with GOR policy. Housing construction will be carried out utilizing a combination of local skilled labour (masons and carpenters, for example), local unskilled labour, local self-help beneficiary labour, and ACT/UMCOR project staff (Project Manager, engineer, site managers, etc). Funds will also be utilized for technical assistance of local masons/carpenters for the foundations, the correct erection of the walls and the roof of the house and the correct installation of doors and windows.

Logistics: For project activities, ACT/UMCOR, will make use of one UNHCR provided light vehicle and one additional vehicle purchase with non-ACT appeal funds. UNHCR and ACT provided trucking and transport assets will be utilized for the transport of construction materials to the project site or warehouse. A tractor and 5,000 litre tanker trailer will be utilized for water transport to the site for construction activities.

Water: Water supply activities will consist of improvements to a local spring source currently used by area residents. Activities consist of source protection from potential human, animal and surface water contamination, improved intake capacity of the collection scheme, repair to the existing discharge structure, construction of a drained reinforced concrete slab at the discharge structure, and improved canalization of the unused runoff.

Repairs to Small Scale Community Infrastructure: Infrastructure activities will consist of the construction of adequate roads and drainage systems in the village area as well as improvements to the existing access road. Activities will be limited to surface grading and compaction and the construction of concrete culverts were necessary.

Gisenyi Medical Assistance: Provision of appropriate life sustaining medical supplies to locally operated clinics, Determination of most needed materials are a part of the program. Identified by health officials at this point are medicines for treatment of malaria, diarrhea, gastro intestinal diseases, and children’s vaccines. The medicines and medical materials for each clinic will be provided utilizing ACT appeal funds and Material In-Kind donations from ACT/UMCOR.

The following clinics have been targeted:

Rubona clinic
Operated by the Christian Church of Gisenyi
Cyimbili clinic
Operated by the Baptist Church
Nkora clinic
Operated by the Revival Christian Church
Gisa clinic of Saint Nicolas
A private clinic
Kiraga clinic
Operated by the Eglise Methodiste Unie
Kigufi clinic
Operated by the Catholic church
Buhoko clinic
Operated by the Nyamyumba commune
Regional dispensary
Prefect Health authority
ACT funds will be also be used to support transport, communications and incidental costs of the EMUR church and staff engaged in needs survey and distribution activities Appeal funds will be used for payment to individuals to serve as District coordinators who will ensure that the correct materials are received, customs requirements are met, appropriate distribution is accomplished, and to provide follow up monitoring of the medicines and required reports. ACT funds will be used for transport costs from Kigali to Gisenyi and for distribution.

The EMUR Medical Committee will coordinate the compilation of the medical needs lists submitted by the clinics. ACT/UMCOR will be responsible for communications and will serve as a contact point for shipment and receiving. UMCOR offices in the USA will assist in procurement, utilizing their extensive experience in medical procurement and distribution. ACT/UMCOR will contribute additional medicines, materials, non-food items and transport with an estimated value of $100,000.

VII. PROJECT ADMININISTRATION, FINANCE, MONITORING, REPORTING

Project Administration

All in-country program activities, namely project implementation, administration, and finance, are ultimately the responsibility of the UMCOR-Rwanda Country Representative. All direct implementation activities are the responsibility of the Project Manager under the supervision of the Project Director. Daily office administration and finances are undertaken by the Administrative Officer under the supervision of the Program Officer. ACT/UMCOR reporting is the responsibility of the Project Director with compliance requirements ensured by the UMCOR Emergency Services Office.

Procurement of project materials will be both local and imported (from other parts of Rwanda, the Region, or other countries, as appropriate). Priority will be given to procurement of all project materials locally whenever feasible. Technical and skilled local labour has been identified for employment during the 1997 project for specific project activities.

ACT/UMCOR will institute routine reporting mechanisms that provide for on-going information gathering and reporting to ACT. The Project Director will be responsible for developing and implementing all routine monitoring and reporting. Monthly reports, the mid-term and final evaluation will be based on tracking information and field observations. Evaluation of the overall project will be on-going during the period of activities. The mid-term evaluation will be conducted 3 months into the project period and will substantiate that the project is being implemented in accordance with agreed upon procedures. A final review will be conducted within 30 days of the project termination date. This will include a summary of project results and lessons learned.

Gisenyi Medical Project: All program activities and administration are the responsibility of ACT/UMCOR country representative. All direct implementation activities will be responsibility of EMUR executive committee for health who will coordinate and report to ACT/UMCOR. Supervision of distribution and coordination will be the responsibility of the EMUR Executive Committee Representative for Health. All program activities will be reported on a monthly basis.

Project Financial Management and Control

Daily financial activities are the responsibility of the ACT/UMCOR Administrative Officer. In-country financial monitoring, reporting and needs projections are the responsibility or the Project Director. The UMCOR Treasury Department in the USA receives, distributes, and has oversight for all program funds.

Project Monitoring Procedures

Monitoring will be comprehensive, in particular to insure that (a) appropriate beneficiaries are the actual recipients; (b) labour is taking place as required; (c) all procurement and distribution of materials is being implemented as planned; and (d) that any deviations are identified and corrected rapidly. Overall monitoring and evaluation of the project will include:

1. Labour Taking Place: Monitored by the Site Supervisor
2. Procurement and Construction: Monitored by the Project Director

ACT/UMCOR staff will discuss lessons learned and best practices with other humanitarian agencies who are involved in shelter projects in Rwanda. The Project Manager and Forestry Extension Worker will provide ongoing social support and monitoring of beneficiary needs throughout the project and will seek support for additional needs of beneficiary community, while implementing community and beneficiary support programs with available resources.

VIII. IMPLEMENTATION TIMETABLE

Gituza: Assessment for this project started in 1997. As UMCOR has already been active in the commune, start-up activities will be will be limited to finalization of the beneficiary list, contract negotiations with a licensed land surveyor, and identification and securing of an appropriate storage facility at the site. Implementation will commence upon receipt of ACT appeal funds. Implementation activities will be completed 10 months from the date of receipt of funds. Close out activities will be completed one month after completion of implementation activities.

Gisenyi Medical: Needs and compilation of lists will be accomplished during the first 3 weeks. Procurement, shipping and transport will occur during the following 1-3 months. Distribution within take place within 30 days of receiving the medical supplies. End use monitoring will continue for 60 days following distribution, or until 90% of the medicines are utilized.


ACT/CNER Appeal Projects

IV. ACT APPEAL GOALS AND OBJECTIVES
  • Provision of relief food and agricultural seeds to vulnerable families in 5 Prefectures
  • Provision of tuition fees, school materials and personal needs for 45 vulnerable students
  • Provision of repairs, equipment and materials for the health center in Ntongwe Commune

V. ACT APPEAL BENEFICIARIES

Provision of Food and Seeds: ACT/CNER will work through its Prefecture Committees to identify 2000 families in each of the five targeted Prefectures. A total of 10,000 families will be assisted over a 2 month period during March and April of 1998. Church leaders, local government authorities and the committee members will meet for a common identification of the most vulnerable affected families in the area. A listing of these families will be prepared following this consultative process.

Barakabaho Student Assistance: Beneficiaries are 45 secondary school children who come from vulnerable families who are displaced, whose parents are terminally ill, or who are women headed households with no available support.

UBER Ntongwe Clinic: Beneficiaries will be comprised of 56,000 persons (8000 families) who will receive medical services and assistance from the Ntongwe clinic.

VI. PROPOSED EMERGENCY ASSISTANCE AND IMPLEMENTATION

Provision of Food and Seeds: ACT/CNER will provide food relief and agricultural seeds in 5 targeted Prefectures of Rwanda during a 2 month period. The procurement of food stocks and seeds will be accomplished by ACT/CNER staff working with the Prefecture committees. All stocks will be stored in the central Kigali warehouse of ACT/CNER for transport to the Prefectures. Distribution of assistance to targeted beneficiaries will be under the control of the Prefecture Committee utilizing local volunteers and labour. The targeted assistance per family includes the provision of beans, cereals, pulses, and salt as food relief inputs as well as agricultural inputs of beans, soya, maize, potatoes, cassava seeds.

Umutara Prefecture
2000 Families
Rural Kigali Prefecture
2000 Families
Ruhengeri Prefecture
2000 Families
Butare Prefecture
2000 Families
Gisenyi Prefecture
2000 Families
Barakabaho Student Assistance: Working as a partner of ACT/CNER, Barakabaho will provide school tuition fees, school materials and personal items for 45 students from vulnerable families in the Kigali and Rural Kigali Prefectures.

UBER Ntongwe Clinic: Working as a partner of ACT/CNER, UBER will accomplish repairs and rehabilitation of the Ntongwe clinic, in addition to providing beds, shelves, linens, blankets, medical equipment and other basic materials necessary for the operation of the clinic.

VII. PROJECT ADMININISTRATION, FINANCE, MONITORING, REPORTING

Overall administration for ACT appeal projects will be the responsibility of the ACT/CNER General Secretariat in Kigali. The Department will for Diaconia and Development will have day to day responsibility for the implementation of appeal activities and will work through member churches and established Prefecture committees.

ACT appeal funds will be controlled by the ACT/CNER General Secretariat and finance department. All funds will be received in a separate bank account in Kigali established for ACT appeal funds and held for payment of appeal budget expenses. At the end of the ACT appeal project a complete financial report and external audit will be provided in accordance with ACT reporting guidelines.

Project monitoring will take place at two levels. Monitoring will first be accomplished at the Prefecture Committee level utilizing monitoring teams for food distribution and farm inputs. The second level of monitoring will be conducted by the ACT/CNER Secretariat and staff to follow up on the procedures and progress of the Prefecture committees. Monitoring reports will provide essential data concerning the mitigating effects of the food and seed distribution program. The ACT Coordinating office is invited to participate in the monitoring process jointly with ACT/CNER.

Reporting for ACT appeal activities will be accomplished by the ACT/CNER General Secretariat -Department for Diaconia and Development. All reporting will be in accordance with ACT Reporting guidelines. Interim updates and reports, both financial and narrative will be provided on a quarterly basis to the ACT Coordinating Office in Geneva.

VIII. IMPLEMENTATION TIMETABLE

Provision of Food And Seeds: March - April 1998 (2 Month Period)
Barakabaho Student Assistance: February - December 1998
UBER Ntongwe Clinic: March - May 1998 (3 Month Period)

IX. COORDINATION

Overall appeal and activity coordination has taken place between all ACT members in Rwanda prior to the submission of individual emergency applications. This process was agreed upon at the GLR Consultation in December of 1997 in order to prevent duplication of efforts and to insure an effective ACT appeal response during 1998. All ACT members in Rwanda are actively involved in full coordination with UN agencies, Rwandan government ministries, churches, NGOs and other players. ACT/LWF will continue their responsibility as ‘ACT Coordinating Agency’ in Rwanda during 1998 and will cooperatively develop structures and processes with other ACT members working in Rwanda.

X. APPEAL BUDGET

ANTICIPATED APPEAL And PROJECT INCOME

No
Category / Description
Cash
Back Donor
In Kind
Total USD
0.1
FUND BALANCES ON HAND
*
Request Transfer From Appeals

- ZR61,ZR62,RW61 For ACT/LWF
966,200
0
0
966,200

- AFRW61 For ACT/CNER
30,000
0
0
30,000
0.2
ACT NETWORK DONORS
*
Confirmed Donations
0
0
0
0
*
Confirmed Pledges
0
0
0
0
*
Unconfirmed Pledges
0
0
0
0
*
Applications And Considered
0
0
0
0
*
Implementing Member Donations





- ACT/UMCOR - Appeal Activities
50,000
0
0
25,000

Total Income As Of 15 Feb 98:
$ 1,011,200
A. ACT/LWF - Section I UNHCR Warehousing
No
Category / Description
Type Unit
No. Unit
Unit Cost USD
Total Cost Loc Curr
Total USD Budget
2.1
MATERIAL TRANSPORT

- Truck Tires
Ea
10
500
1,465,000
5,000

- Vehicle Insurance
Ea
1
430
125,990
430
4.1
STAFF SALARIES & SUPPORT
*
Project Staff Salaries-12 Months

- Warehouse Manager - Kig
Ea
1
24,000
7,032,000
24,000

- Asst Warehouse Manager-Kig
Ea
1
3,480
1,019,640
3,480

- Finance Administrator - Kig
Ea
1
3,360
984,480
3,360

- Stores Clerk - Kig
Ea
2
600
351,600
1,200

- Stores Inspector - Kig
Ea
1
1,500
439,500
1,500

- Forklift Operator - Kig
Ea
1
120
35,160
120

- Gaurds - Kig
Ea
17
840
4,184,040
14,280

- Driver - Kig
Ea
1
2,700
791,100
2,700

- Assistant Driver - Kig
Ea
1
1,560
457,080
1,560

- Labourers - Kig
Ea
11
1,080
3,480,840
11,880

- Storekeepers - Rw
Ea
8
1,350
3,164,400
10,800

- Stores Clerks - Rw
Ea
9
360
949,320
3,240

- Store Labourers - Rw
Ea
36
675
7,119,900
24,300

- Security Gaurds - Rw
Rw
80
675
15,822,000
54,000
*
Project Staff Benefits-12 Months

- Social Security - Kig
Ea
39
83
939,651
3,207

- Social Security - Rw
Ea
133
56
2,164,391
7,387

- Termination - Kig
Ea
38
141
1,564,620
540

- Termination - Rw
Ea
133
77
3,006,180
10,260

Total ACT/LWF- Section I
183,244
B. ACT/LWF - Section II UNHCR Shelter & Rehabilitation
No
Category / Description
Type Unit
No. Unit
Unit Cost USD
Total Cost Loc Curr
Total USD Budget
1.3
POST-CRISIS ASSISTANCE
*
Shelter, Water, School,

- Infrastructure Rehab, Const.






- Site Survey & Plan - Ki
Ea
1
21,628
175,800
21,628

- Shelter Const. Labour - Ki
Ea
628
70
12,880,280
43,960

- Shelter Const. Material - Ki
Ea
628
45
8,280,180
28,260

- Shelter Const. Labour - Um
Ea
200
20
1,172,000
4,000
4.1
STAFF SALARIES & SUPPORT
*
Project Staff Salaries-12Mo

- Building Foreman - Ki
Ea
1
1,116
326,998
1,116

- Logistics Officer - Ki
Ea
1
3,192
935,256
3,192

- Storekeeper - Ki
Ea
1
294
86,142
294

- Mechanic - Ki
Ea
1
450
131,850
450

- Storekeeper - Ki
Ea
3
84
73,836
252

- Security Gaurds - Ki
Ea
9
306
806,922
2,754

- Site Manager - Ki
Ea
3
96
84,384
288

- Truck Driver - Ki
Ea
8
1.026
2,404,944
8,208

- Tractor Trailer Drivers - Ki
Ea
8
738
1,729,872
5,904

- Light Vehicle Drivers - Ki
Ea
2
738
432,468
1,476

- Driver Assistant - Ki
Ea
7
306
627,606
2,142

- Casual Labour - Ki
Ea
60
78
1,371,240
4,680

- Project Coordinator - Ki
Ea
1
21,000
6,153,000
21,000

- Logistics Coordinator - Ki
Ea
1
30,000
8,790,000
30,000

- Site Manager - Um
Ea
1
96
28,128
96

- Settlement Program Coord-Um
Ea
1
2,400
703,200
2,400

- Building Foreman - Um
Ea
1
1,416
414,888
1,416

- Housing Foreman - Um
Ea
2
1,416
829,776
2,832

- Roads Foreman - Um
Ea
2
300
175,800
600

- Storekeepers - Um
Ea
2
294
172,284
588

- Truck Drivers - Um
Ea
6
1,026
1,803,708
6,156

- Tractor Drivers - Um
Ea
2
738
432,468
1,476

- Light Vehicle Drivers - Um
Ea
1
654
191,622
654

- Turnboys - Um
Ea
4
252
295,344
1,008

- Gaurds - Um
Ea
4
306
358,632
1,224

- Casual Labour - Um
Ea
15
78
342,810
1,170

- Expat Project Coord - Um
Ea
1
24,000
7,032,000
24,000
*
Project Staff Benefits-12 Mo

- Social Security - Ki
Ea
62
35
626,141
2,137

- Termination Benefits - Ki
Ea
62
72
1,304,143
4,451

- Social Security - Um
Ea
1
1,476
432,468
1,476

- Termination Benefits - Um
Ea
30
103
900,975
3,075
4.5
VEHICLE OPERATIONS
*
Maintenance (Parts & Labour)

- Light Vehicles - Gi
Ea
1
600
175,800
600

- 7Mt Truck - Gi
Ea
1
3,000
879,000
3,000

- Tipper Truck - Gi
Ea
2
12,000
3,516,000
12,000

- Tractor Trailer - Gi
Ea
1
3,600
1,054,800
3,600

- Light Vehicle - Gi
Ea
1
1,200
351,600
1,200
*
Insurance

- Tractor and Trailers - Ki
Ea
8
295
691,480
2,360

- Trucks - Ki
Ea
8
430
1,007,920
3,440

- Pick Up Trucks - Ki
Ea
3
295
259,305
885

- Motorcycles - Ki
Ea
8
60
140,640
480

- Trucks - Um
Ea
4
430
503,960
1,720

- Tanker - Um
Ea
2
430
251,980
860

- Tractors - Um
Ea
2
295
172,870
590

- Pick Up Trucks - Um
Ea
1
295
86,435
295

- Motorcycles - Um
Ea
1
60
17,580
60

- Light Vehicles - Gi
Ea
2
295
172,870
590

- Tipper Truck - Gi
Ea
2
430
251,980
860

- 7Mt Truck - Gi
Ea
1
430
125,990
430

- Tractor Trailer - Gi
Ea
1
295
86,435
295

Total ACT/LWF-Section II:
267,628
C. ACT/LWF - Section III Rehabilitation
No
Category / Description
Type Unit
No. Unit
Unit Cost USD
Total Cost Loc Curr
Total USD Budget
1.3
POST-CRISIS ASSISTANCE
*
Shelter Construction

- Vulnerable - Gitarama
Ea
100
950
27,835,000
95,000

- Vulnerable - Rukira
Ea
40
950
11,134,000
38,000

- Vulnerable - Umutara
Ea
100
950
27,835,000
95,000
*
Water Supply

- Spring Rehabilitation - Gi
Ea
36
518
5,468,845
18,665

- Water Connections/Taps - Gi
Lump
Lump
13,940
4,084,420
13,940

- Spring Rehabilitation - Ki
Ea
2
1,167
683,569
2,333

- Gravity System Rehab - Gitwe
Ea
1
57,566
16,866,838
57,566

- Rain Catchment System - Um
Ea
250
273
19,997,250
68,250

- Rain Catchment System - Ki
Ea
348
273
27,836,172
95,004

- Spring Protection Rehab - Ky
Ea
12
518
1,821,288
6,216
*
Agricultural & Environment

- Tree Nurseries
Ea
5
3,265
4,783,811
16,327

- Environmental Damage Repair
Lump
Lump
16,327
4,783,811
16,327

- Agricultural Seeds
Ea
2528
20
14,814,080
50,560
*
Community Infrastructure Inputs

- Bridge Crossing - Mayunzwe
Ea
1
5,000
1,465,000
5,000

- Bridge Crossings - Ruk/Kij
Ea
2
3,050
1,787,300
6,100

- Bridge Crossings - Kibuye
Ea
13
604
2,300,636
7,852

- IGA House - Rukira & Kig
Ea
2
4,582
2,300,636
9,065

- Rural Road Rehabilitation-Um
Lump
Lump
52,000
15,236,000
52,000

- Rural Road Rehabilitation-Ki
Lump
Lump
29,033
8,506,669
29,033
*
School Rehabilitation

- Primary School - Cyeru
Ea
1
38,176
11,185,568
38,176

- Primary School - Nyakongo
Ea
1
15,000
4,395,000
15,000

- Adult Education Center - Kinazi
Ea
1
8,400
2,461,200
8,400

- Primary School - Kigarama
Ea
1
8,000
2,344,000
8,000

- Primary School - Kabarondo
Ea
1
19,000
5,567,000
19,000

- Primary School - Rukira
Ea
1
19,000
5,567,000
19,000

- School Furniture - Rukira
Lump
Lump
3,000
879,000
3,000
*
Capacity Building

- Local Partner Capacity - Um
Lump
Lump
15,000
4,395,000
15,000
4.1
STAFF SALARIES & SUPPORT
*
Project Staff Salaries - 12 Mo

- Technical/Resource Consultants

Lump
85,115
24,938,695
85,115

- Emergency Rehab
Mo
Lump
5,500
19,338,000
66,000
4.3
OFFICE OPERATIONS
*
Office Rental

- Kibuye Office
Mo
12
1,000
3,516,000
12,000
4.4
COMMUNICATIONS
*
Electronic Mail

- Gitarama,Kibungo,Kig,Umut
Ea
4
2,000
2,344,000
8,000
4.5
VEHICLE OPERATIONS
*
Maintenance (Parts & Labour)

- Gitarama Vehicles
Ea
34
Lump
8,517,410
29,070

- Kibungo Vehicles
Ea
45
Lump
11,160,745
38,091

- Umutara Vehicles
Ea
25
Lump
6,167,779
21,050

- Kigali Support Vehicles
Ea
15
Lump
3,524,444
12,029

Total ACT/LWF Section III:
1,079,169
D. ACT/CAID - Kigeme Food Aid Programme
No
Category / Description
Type Unit
No. Unit
Unit Cost USD
Total Cost Loc Curr
Total USD Budget
1.2
CRISIS PHASE ASSISTANCE
*
Relief Food Distribution

Beans - Nshili
kg
110,700
250
27,675,000
79,986

- Maize - Nshili
kg
184,500
150
27,675,000
79,986

- SOSOMA - Nshili
kg
46,125
300
13,837,500
39,993

- Beans - Kivu
kg
63,504
250
15,876,000
45,884

- Maize - Kivu
kg
105,840
150
15,876,000
45,884

- SOSOMA - Kivu
kg
26,460
300
7,938,000
22,942
*
Seeds & Tools Inputs

- Beans
kg
241,950
250
60,487,500
174,819

- Maize
kg
96,780
150
14,517,000
41,957

- Sorghum
kg
96,780
150
14,517,000
41,957

- Potatoes
kg
483,900
100
48,390,000
139,855
2.1
MATERIAL TRANSPORT
*
Truck Rental And Related Costs

- Transport of Food Relief
Lump
Lump
Lump
5,371,290
15,524

- Transport of Agric Seeds
Lump
Lump
Lump
20,686,725
59,788

STAFF SALARIES & SUPPORT
*
Project Staff Salaries

- Additional Staff
Lump
Lump
Lump
180,000
520
4.3
ADMINISTRATION COSTS
*
- Various (Non - Itemized)

- EER Administration Costs
Lump
Lump
Lump
4,355,100
12,587

Total ACT/CAID Kigeme:
801,682
E. ACT/UMCOR - Gituza Shelter Project With UNHCR
No
Category / Description
Type Unit
No. Unit
Unit Cost USD
Total Cost Loc Curr
Total USD Budget
1. 3
POST-CRISIS ASSISTANCE
*
Shelter Rehab & Const.

- Housing Kits From HCR
Ea
220
400
88,000
0

- Housing Labour Costs-HCR
Ea
220
100
22,000
0
*
Water and Sanitation

- Latrine Materials From HCR
Ea
220
51
11,220
0

- Latrine Labour Costs-HCR
Ea
220
19
4,200
0
*
Food Security & Agricul Inputs

- Fruit & Tree Seedlings-HCR
Ea
30,000
.054
1,625
0
2. 1
MATERIAL TRANSPORT
*
Truck Rental And Related Costs

- Water Tanker - HCR
Trip
220
50
11,000
0

- Housing Kits - HCR
Trip
500
50
25,000
0
2. 2
STORAGE & HANDLING
*
Warehouse Rental

- Rental Contract
Mo
4
200
800
0
4. 1
STAFF SALARIES & SUPPORT
*
Project Staff Salaries

- Shelter Project Director (1)
Mo
4
3,550
12,000
2,200

- Program Officer (1)
Mo
4
1,250
2,500
2,500

- Kigali Gaurds (4)
Mo
4
100
1,600
0

- Secretary/Accountant(1)
Mo
4
450
1000
800

- Logistician (1)
Mo
4
300
1,200
0

- Warehouseman (3)
Mo
4
100
1,200
0

- Shelter Project Manager (1)
Mo
4
600
2,400
0

- Site Managers (2)
Mo
4
435
2,800
680

- Social Worker/Animateur (1)
Mo
4
450
1,000
800

- Forestry Worker (1)
Mo
4
300
1,200
0

- Guards (8)
Mo
4
100
3,200
0

- Secretary/Interpreter (1)
Mo
4
250
1,000
0

- Equipment Operator (1)
Mo
4
175
480
220
*
Staff Benefits & Insurance

- Expatriate Staff
Lump
Lump
5,376
0
5,376

- Local Staff
Lump
Lump
2,937
2,937
0
4. 2
STAFF TRAVEL
*
International Travel

- Project Staff
Rtrip
2
3,000
0
6,000
4. 3
OFFICE OPERATIONS
*
Office Rental

- Kigali Office/House
Mo
4
1,500
6,000
0

- Byumba Office/House
Mo
4
500
2,000
0
*
Office Stationary & Supplies

- Kigali and Byumba Offices
Mo
4
450
1,800
0
4. 4
COMMUNICATIONS
*
Telephone and Fax

- International
Mo
4
500
0
2,000

- Local
Mo
4
150
600
0
4. 5
VEHICLE OPERATIONS
*
Fuel (Gasoline & Diesel)

- Light Vehicles
Mo
4
700
0
2,800
*
Maintenance (Parts & Labour)

- Light Vehicles
Mo
4
150
0
600
*
Insurance

- Light Vehicle
Lump
Lump
500
0
500

- Tractor
Lump
Lump
200
0
200

Total ACT/UMCOR Gituza I:
24,676
F. ACT/UMCOR - Gituza ACT Shelter Project
1.3
POST-CRISIS ASSISTANCE
*
Shelter Rehab And Const

- Brick Molds
Ea
67
15
1,005

- Housing Kits
Ea
200
400
80,000

- Tool Kits
Ea
100
35
3,500

- Skilled Labour Assistance
Ea
200
100
20,000

- Topographical Survey/Plan
Ea
1
5,000
5,000
*
Sanitation

- Latrine Material
Ea
200
42.43
8,486

- Skilled Labour Assistance
Ea
200
31.5
6,300
*
Water Sources

- Catchment Structure Mats.
Lump
Lump
447
447

- Discharge Structure Mats
Lump
Lump
658
658

- Spring Site Materials
Lump
Lump
642
642

- Water Source Tools
Lump
Lump
278
278

- Water Source Skilled Labour
Lump
Lump
1,391
1,391
*
Community Infrastructure Inputs

- Road Work Materials
Lump
Lump
2,560
2,560

- Road Work Skilled Labour
Lump
Lump
1,800
1,800
2.1
MATERIAL TRANSPORT
*
Truck Rental And Related Costs

- Water Tanker
Trip
200
50
10,000

- Housing Kits, Materials
Trip
500
50
25,000
No
Category / Description
Type of Unit
No. Units
Unit Cost USD
Total Cost USD
2.2
STORAGE & HANDLING
*
Warehouse Rental

- Rental Contract
Mo
6
200
1,200
3.1
OFFICE CAPITAL EQUIPMENT
*
Computers And Peripherals

- Computer, Printer, Stabilizer
Ea
1
3,800
3,800
3.2
COMMS CAPITAL EQUIPMENT
*
Telephone And Fax Equipment

- Facsimile Machine
Ea
1
750
750
*
Radio Equipment

- VHF Radios
Ea
3
800
2,400
4.1
STAFF SALARIES & SUPPORT
*
Project Staff Salaries

- Shelter Project Director (1)
Mo
6
3,550
21,300

- Program Officer (1)
Mo
6
2,500
15,000

- Kigali Gaurds (4)
Mo
6
100
2,400

- Secretary/Accountant(1)
Mo
6
450
2,700

- Logistician (1)
Mo
6
300
1,800

- Warehouseman (3)
Mo
6
100
1,800

- Shelter Project Manager (1)
Mo
6
600
3,600

- Site Managers (2)
Mo
6
435
5,220

- Social Worker/Animateur (1)
Mo
6
450
2,700

- Forestry Worker (1)
Mo
6
300
4,800

- Gaurds (8)
Mo
6
100
4,800

- Secretary/Interpreter (1)
Mo
6
250
1,500

- Equipment Operator (1)
Mo
6
175
1,050
*
Project Staff Benefits & Ins

- Expatriate Staff
Lump
6
10,164
10,164

- Local Staff
Lump
6
4,136
4,136
4.2
STAFF TRAVEL
*
International Travel

- Project Staff
Rtrip
2
3,000
6,000
4.3
OFFICE OPERATIONS
*
Office Rental

- Kigali Office/House
Mo
6
1,500
9,000

- Byumba Office/House
Mo
6
500
3,000
*
Office Stationary & Supplies

- Kigali and Byumba Offices
Mo
6
450
2,700
4.4
COMMUNICATIONS
*
Telephone and Fax

- International
Mo
6
500
3,000

- Local
Mo
6
150
900
4.5
VEHICLE OPERATIONS
*
Fuel (Gasoline & Diesel)

- Light Vehicles
Mo
6
700
4,200
*
Maintenance (Parts & Labour)

- Light Vehicles
Mo
6
150
900
*
Insurance

- Light Vehicles
Lump
1
500
500

- Tractor
Lump
1
200
200
*
Vehicle Rental

- Light Vehicles
Mo
NA
1,000
6,000

Total ACT/UMCOR Gituza II II:
294,587
G. ACT/UMCOR - Gisenyi ACT Medical Project
1. 2
CRISIS PHASE ASSISTANCE
*
Health & Medical Inputs

- Medical Boxes, Medicine
Ea
8
2,250
50,000
18,000
1. 3
POST-CRISIS ASSISTANCE
*
Non - Food Assistance

- Hygiene, Educ., Other
Lump
Lump
NA
50,000
0
2. 1
MATERIAL TRANSPORT
*
Truck Rental And Related Costs

- Local Transport Costs
Lump
Lump
1,000
0
1,000
*
Other Transport Costs

- Shipment To Kigali
Lump
Lump
2,000
0
2,000

- Clearance/Handling
Lump
Lump
1,000
0
1,000
4. 1
STAFF SALARY/SUPPORT
*
Project Staff Salaries

- Distribution Coord. (2)
Mo
2
250
0
1000
4. 2
STAFF TRAVEL
*
Local & Regional Travel

- Gisenyi Staff Travel
Lump
Lump
500
0
500
4. 3
OFFICE OPERATIONS
*
Office Stationary & Supplies

- Gisenyi Office
Lump
Lump
600
0
600
4. 4
COMMUNICATIONS
*
Telephone and Fax

- Local Phone Bills
Lump
Lump
900
0
900

Total ACT/UMCOR Gisenyi:
25,000
H. ACT/CNER - Food Security & Other Projects
No
Category / Description
Type Unit
No. Units
Unit Cost Rwf
Total Rwf
Total USD
1.3
POST-CRISIS ASSISTANCE
*
Food Distribution

- Gisenyi Cereal, Pulses,Salt
MT
33
Lump
11,100,000
37,000

- Umutara Cereal, Pulses, Salt
MT
33
Lump
11,100,000
37,000

- Rural Kigali Cer, Pulses, Salt
MT
33
Lump
11,100,000
37,000

- Ruhengeri Cer, Pulses, Salt
MT
33
Lump
11,100,000
37,000

- Butare Cereal Pulses, Salt
MT
33
Lump
11,100,000
37,000
*
Health And Medical Inputs

- UBER Beds,Mattress, Linens
Ea
28
Lump
1,020,000
3,400

- UBER Shelves, Chairs, Other
Lump
1
Lump
388,000
960

- UBER Paint for Clinics
Box
130
4800
624,000
2,080

- UBER Clinic Repairs
Lump
1
Lump
900,000
3,000

- UBER Microscope, Equip
Lump
1
Lump
412,500
1,375

- UBER Sanitary Supplies
Lump
1
Lump
300,000
1,000

- UBER Plastic Sheeting
Ea
24
12,000
288,000
960
*
Food Security & Agric Inputs

- Gisenyi Seeds and Tools
Lump
1
Lump
900,000
3,000

- Umutara Seeds and Tools
Lump
1
Lump
900.000
3,000

- Rural Kigali Seeds and Tools
Lump
1
Lump
900,000
3,000

- Ruhengeri Seeds and Tools
Lump
1
Lump
900,000
3,000

- Butare Seeds and Tools
Lump
1
Lump
900,000
3,000
*
Educational Inputs

- Barakabaho: Tuition Fees
Student
45
30,000
1,350,000
4,500

- Barakabaho: School Mats
Student
45
21,525
968,625
3,229

- Barakabaho: Other
Student
45
17,800
801,000
2,670
2.1
MATERIAL TRANSPORT
*
Truck Rental And Related Costs

- Transport 5 Prefectures
Ea
5
360,000
1,800,000
6,000
2.2
STORAGE & HANDLING
*
Warehouse Rental

- Rental 5 Prefectures
Ea
5
390,000
1,950,000
6,500
*
Loading / Unloading

- Costs For 5 Prefectures
Ea
5
300,000
1,500,000
5,000
4.1
STAFF SALARIES & SUPPORT
*
Project Staff Salaries

- Prefecture Coordinators (5)
Mo
1
120,000
600,000
2,000

- Prefecture Monitors (10)
Mo
2
60,000
1,200,000
4,000

- UBER Staff and Monitors
Lump
1
120,000
600,000
2,000
4.3
ADMINISTRATION & SUPPORT

- CNER (Not Itemized)
Lump
1
Lump
6,000,000
20,000

- UBER (Not Itemized)
Lump
1
Lump
150,000
500

- Barakabaho (Not Itemized)
Lump
1
Lump
150,000
500
4.6
AUDIT AND EVALUATION
*
Audit of ACT Funds

- CNER Audit
Ea
1
900,000
900,000
3,000

Total ACT/CNER:
272,674
ACT APPEAL BUDGET SUMMARY

Total Planned Expenditures - ACT Appeal Target: 2,948,660

- ACT/LWF
$ 1,530,041
- ACT/CAID
801,682
- ACT/UMCOR
344,263
- ACT/CNER
272,674
Total Fund Balance On Hand (ZR61, ZR62, RW61): 966,200
- ACT/LWF Past Appeals
$ 936,200
- Available For ACT/CNER
30,000
Total Confirmed & Unconfirmed Pledges To Date:
- ACT/UMCOR For Capital Equipment/Other
25,000
ACT APPEAL TARGET TO BE RAISED: $ 1,957,460

APPEAL FACT SHEET

Appeal Number: AFRW81

Appeal Name: Rwanda Relief and Rehabilitation

Date Issued: 20 Feb 98

Project Completion Date: 31 Dec 98

Project Description: Provision of Post-Crisis, Life Rehabilitating assistance including shelter construction and rehabilitation, water source development, Warehousing services, Community infrastructure, school construction and renovation, re-forrestation, Food Relief, Seeds and Tools, and Medical Inputs.

Implementing Partner
Activity Description

Appeal Target (USD)
ACT/LWF
Warehousing, Shelter, Water, Infrastructure, Educational, Other
1,530,041
ACT/CAID
Food Relief, Agricultural Seeds
801,682
ACT/UMCOR
Shelter, Infrastructure, Water, Medical
344,263
ACT/CNER
Food Relief, Agriculture, Medical, Education
272,674
TOTAL APPEAL TARGET: $ 2,948,660 ($991,200 Available To Date)

*** Pledges can be communicated to ACT by using the Appeal Pledge Form ***

ACT - Action by Churches Together
Account Number: 102539/0.01.61
Banque Edouard Constant
Cours de Rive 11
Case postale 3754
1211 Genève 3
SWITZERLAND

APPEAL PLEDGE FORM

(Please fax to the ACT Co-ordinating Office - Fax:++41 22 791 6506)

Appeal Name: Rwanda Relief & Rehabilitation
Appeal Number: AFRW81

Appeal Target: $ 2,948,660
Project Completion Date: 31 Dec 98

Contributing organization: ........................................
Telephone number:..............................

Contact person: ..........................................

.....................................
.....................
Signature
Date
1. Contributions to the ACT bank account: 102539/0.01.61
Amount
Expected
Other Details
(indicate currency)
Transfer Date
and Source of Funding
eg Own Funds, Government, Other
...................................
................................
..........................................................
...................................
................................
..........................................................
2. Contributions direct to an implementing partner:

Implementing
Appeal
Amount
Expected
Partner
Component
(indicate currency)
Transfer Date
.............................
..........................
..........................
......................
.............................
..........................
..........................
......................
3. Applications to back donors - Governments, ECHO, etc:

Application
Implementing
Appeal
Amount
Made to
Partner
Component
(indicate currency)
.............................
..........................
..........................
......................
.............................
..........................
..........................
......................