Assistant Reporting Officer - BEY015 - Beirut Lebanon

from UN High Commissioner for Refugees
Closing date: 27 Jun 2017

There are currently over one million Syrian refugees registered with UNHCR in Lebanon, which makes Lebanon the highest refugee-hosting country per capita in the world. There are no approved camps in the country, and refugees are spread over 2,125 communities and locations across the country. The refugee response is led by the Government and local actors, supported by the international community.

As the designated lead agency in the refugee response, UNHCR has established a sector-based structure in Beirut and in the field. The structure brings together over 100 UN agencies, national and international NGO partners in identifying and agreeing on the strategic priorities to address the needs of Syrian refugees and other affected populations. The Lebanon national response falls under the Regional Refugee and Resilience Plan (3RP), whereby UNHCR guides the refugee response and UNDP facilitates the resilience and stabilization component.

The UNHCR operational response in Lebanon is the largest for the organization. Media attention and the frequency of influential high-profile visitors is high. The Office has grown substantially in the past years and now has around 640 staff. Aside from the Branch Office in the capital city of Beirut, UNHCR has two sub-offices in Zahle and Tripoli and two field offices in Mt Lebanon, Tyre, and one field unit in Qobayat under the Tripoli Sub-Office.

Accountability (key results that will be achieved)

  • Keep abreast with all developments of activities within his/her portfolio, particularly those funded by European Union’s European Neighbourhood Instrument (ENI) to prepare appropriate briefings and reports;

  • Assist the office in consolidating and analyzing data on programme implementation and indicators in order to facilitate the preparation of periodic reports; and

  • Maintain close relationships with the field offices and relevant technical experts to follow implementation progress and to update reports for donors in his/her portfolio, particularly on ENI funded activities.

Responsibility (process and functions undertaken to achieve results)

  • Assist in preparing /amending proposals for donors as in his/her portfolio;

  • Work closely with programme colleagues to obtain and analyse reports submitted by implementing partners, field and technical units on implementation progress of donor earmarked projects within the portfolio;

  • Occasionally accompany programme and/or technical colleagues on monitoring missions of projects within the portfolio; and assist in preparing programme for donor field missions, and accompanying these missions as required;

  • Draft minutes of field monitoring missions, and share with relevant colleagues;

  • Work closely with field offices to ensure donor visibility at projects sites;

  • Draft external updates, donor reports, etc.; and

  • Perform other duties as required.

Authority (decisions made in executing responsibilities and to achieve results)

  • Implement visibility requirements for donors funding UNHCR within portfolio, working closely with field offices to ensure donor visibility at projects sites;

  • Maintain and monitor data on implementation progress of contributions within portfolio;

  • Maintain records/files relating to donor funding agreements/amendments and other official communication within portfolio;

  • Direct liaison with donors within portfolio;

  • Organizing (high level) visits to the field for donors within portfolio;

  • Draft updates, donor reports, background notes, briefing notes etc.; and Prioritize what information is included in external publications.

2.4 ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED. Define the educational background, the relevant job experience and the language(s) that are essential to perform the work of the position.

  • University degree or equivalent in Business Administration, Economics, Social Science or related field and minimum 2 years of previous job experience relevant to the function; or

  • Master degree in Business Administration, Economics, Social Science or related field with at least 1 year work experience;

  • Excellent knowledge of English.

2.5 DESIRABLE QUALIFICATIONS & COMPETENCIES. Describe any experience or knowledge that would be an asset, such as: UNHCR Learning Programmes, other training, additional languages, Field/HQs experience, etc.

-Knowledge of UNHCR programmes and activities and/or familiarity with European Union funding instruments;

-Solid drafting skills;

-Familiarity with Excel;

-Communication skills.

How to apply:

Job Vacancy | Assistant Reporting Officer - BEY015 - UNOPS - Beirut, Lebanon |

Interested qualified external persons meeting the requirements of the attached Job Description can apply online through the following website: no later than COB 27/06/2017. Please note that only applications received through the above website will be accepted and no applications will be accepted through email. Only short-listed candidates will be contacted. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees). UNHCR strongly encourage qualified female applicants for this position. Shortlisted candidates may be required to sit for written test and/or oral interview. UNHCR seeks to ensure that male and female employees are given equal career opportunities. UNHCR is committed to achieving workforce diversity in terms of gender, nationality and culture. All applications will be treated with the strictest confidentiality.