Program Coordinator, East Africa
East Africa Regional Support Team
Based in Washington, DC
Reports to the Associate Program Manager, East Africa
Who we are**
We're Population Services International (PSI), the world's leading non-profit social marketing organization. We work to make it easier for people in the developing world to be healthy by providing access to products and services that range from mosquito nets to HIV testing.
There are over 9,000 “PSI'ers” around the world. It's a diverse group of entrepreneurs and professionals with an unusually wide range of backgrounds - from the medical industry to the music business - all with unique skills we bring to the job.
PSI seeks a Program Coordinator to support the East Africa Regional Support Team. The Coordinator is a key member of EA RST, whose mission is to deliver high-quality, demand-driven services to PSI's field programs, helping to ensure financial accountability, technical integrity and programmatic success. This position is based in Washington DC and entails occasional overseas travel.
The East Africa Program Coordinator is responsible for supporting PSI's East Africa portfolio of countries, reporting to the team's Associate Program Manager. Duties will include but are not limited to:
- Provide program and financial management support to one of East Africa's country portfolios. Provide proactive, strategic, and detail-oriented support to the country teams, coordinating with the Technical Teams and Associate Program Manager;
- Serve as the primary focal point for one East Africa Country portfolio.
- Ensure smooth financial and programmatic execution of awards, including monitoring of agreement modifications, outstanding commitments, and payments;
- Support the elaboration of “donor ready” proposals and reports;
- Organize, edit, and track programmatic and financial deliverables;
- Facilitate process flows and adherence to PSI policies, including timely distribution of new policies and procedures to the field;
- Manage contractors and vendors, ensuring accurate set up and timely payments
- Support the Financial Analyst as needed with subaward management, donor invoices, or other tasks;
- Oversee and prepare the labor charging guidance for the department, in coordination with the Associate Program Manager, Financial Analyst, and the Associate Subaward Manager
- Support onboarding of new EA staff and train all team members in PSI processes and procedures. Connect team members to resources in headquarters and at the country level;
- Support the organization of meetings including venue, catering, transport; and
- Fulfill other programmatic, financial, and administrative functions as required
What are we looking for?
- Bachelor's degree in a relevant subject (Public Health, International Development);
- You write beautifully, your distinguished narrative style brings us to tears. You feel comfortable speaking up when you have something important to say, and you're great about proactively reaching out to others to offer your support.
- At least two years of prior work experience in a fast-paced office environment;
- Advanced computer skills (MS Office applications, including Word, Excel, Adobe Acrobat, and PowerPoint),
- Strong quantitative skills, with emphasis on working with budgets and spreadsheets;
- Excellent organizational and administrative skills with special attention to detail and timeliness;
- Proven ability to develop routines to manage large workloads and organize work efficiently;
- Knowledge of USAID, DFID and the international donor community;
- Readiness to interact with a variety of people and assume diverse duties and tasks;
- Must be authorized to work in the United States. B. PSI will not consider work visa sponsorship for this position.
What would get us excited?
- Experience living outside the United States and in multicultural environments;
- Customer service oriented;
- Excellent communication and interpersonal skills;
- Proven problem solving ability;
- Ability to work efficiently and quickly under pressure;
- Ability to prioritize and perform multiple tasks;
- Ability to work with minimal supervision and follow through on assignments;
- Demonstrated interest in international health and development issues;
PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.