Administrative Grants Officer International Department, Stand-alone Country Operations

from Danish Refugee Council
Closing date: 14 May 2017

The Danish Refugee Council (DRC) is looking for an experienced Administrative Grants Officer (AGO) within the Division of Stand-alone Country Operations in International Department to support and strengthen grants management, project administration and project cycle management.

DRC offers a challenging position in an international and dynamic work environment to an experienced and dedicated professional committed to continue his/her career with a leading international humanitarian organisation committed to the protection of forcefully displaced people in 38 conflict-affected countries world-wide.

The core of DRC’s international mandate is the protection of refugees and internally displaced people and the promotion of durable solutions on the basis of humanitarian principles and human rights. DRC is a strong advocate for and provider of solutions to people affected by displacement and we deliver contextually relevant and comprehensive programme responses in all stages of displacement.

Main tasks and responsibilities

The AGO is responsible for providing and helping to mobilise HQ support to the Sudan and South Sudan country operations part of the Division in order to promote that DRC is pursuing high quality and compliance. In addition to the dedicated geographic focus, the AGO entertains ad hoc cross-cutting responsibilities within the Division. The AGO focuses on two main areas:

  1. Estimated 70%. The AGO takes a proactive and supporting approach in helping to ensure that grants management is characterised by high quality, timeliness and compliance. The AGO acts as surge capacity in peak periods and where/when needed in HQ and potentially in the field.
  2. Estimated 30%. The AGO takes responsibility for and coordinates initiatives and processes related to Grants Management that cuts across the Division. The AGO focuses on the Division, but coordinates with other operational Units and Divisions in International Department.

More specifically, the AGO will:

  • Pro-actively support the two country operations in ensuring that grants management and key elements of project cycle management is performed in accordance with relevant guidelines and standards. Based on best practises, develop/compile procedures and tools to strengthen quality and compliance.
  • Support with various administrative tasks to be performed from an HQ perspective.
  • Coordinate cross-cutting grants management and project cycle management related priorities and process within the Division. Support the implementation of the strategic operational priorities and roll out of systems, procedures and recommendations to the field.
  • Contribute to the mobilisation of and coordination with HQ resources and specialists.
  • Ensure that beneficiary accountability is actively pursued.
  • Be prepared to take shorter mission to the field as surge capacity within grants management.
  • As part of a team, cover for colleagues and perform other tasks when required or requested by the Head of Division.

The AGO will be part of the Division consisting of 9 colleagues supporting a total of 11 country programmes (CAR, Congo, Sudan, South Sudan, Serbia, Kosovo, Macedonia, Greece, Georgia, Myanmar, and Ukraine). The AGO reports to the Head of Division, and cooperate with DRC staff at HQ and in the field in general and in particular with the colleagues in DSCO.

International Department employs 85 staff members in 4 Divisions. DRC’s 38 country programmes are divided in two operational divisions. The 11 Country operations under DSCO reports directly to HQ, while country operations under the Division for Regional Operations report to the 4 regional offices in Amman, Nairobi, Kabul and Abidjan.

Profile and qualifications

You are a flexible and team-oriented colleague able to handle – at times – intense work pressure, tight deadlines and ad hoc demands. You are used to familiarise yourself with donor guidelines and takes an honour in delivering consistent high quality on time. You are systematic and pro-active in the way you work. You appreciate the importance of being service-minded in your support to the field, but you are also persistent and firm in your commitment to strengthen quality, ensure compliance and manage risks.

Your experience allows you to take initiative, operate with a high degree of independence and enjoy the respect from colleagues due to your integrity as well as the knowledge and hand-on experience preferable from the humanitarian sector that you bring to the team.

Specific qualifications:

  • At least 4 years of full-time employment applying tasks related to the above. E.g. as Grants Manager in the field.
  • At least 3 years within the international humanitarian sector directly engaged with project management cycle and grants management. Preferable field experience working for an INGO.
  • Relevant and qualifying educational background.
  • Full proficiency in spoken and written English. Good command in French is an advantage.
  • Experience with developing and implementing procedures and tools.
  • Systematic and analytical approach with a high degree of attention to details.
  • Good command and interest in financial oversight and operational compliance.
  • Ability to plan, co-ordinate and lead processes that include multiple stakeholder and interests.
  • Team-spirit and a service minded “yes”-attitude.


DRC is offering a permanent position (pending approval of the annual department budget). Salary terms are in accordance with the agreement between DRC and relevant trade union. The successful candidate is requested to start June or soonest after. The position is based at DRC HQ in Copenhagen.

Further information

Further information about the position:

  • Qualifications and responsibilities: Head of Division, Christian Jacob Hansen at M:+45 2889 3373 / D:+45 3373 5036

  • Application procedures: HR Consultant, Tanja Krstovska at D:+45 33735328

How to apply:

Please apply in English online by clicking the here.

Please submit your application no later than May 14 2017. Please allow a few weeks for processing applications. Please note that applications sent directly by email to Ms. Tanja Krstovska or to Mr. Christian Jacob Hansen will not be considered.

Danish Refugee Council wishes to promote gender equality and encourages applications from all qualified candidates, regardless of age, gender, religion, disability or ethnic background.

The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organisation founded in 1956 that works in more than 35 countries throughout the world. We are the largest humanitarian NGO in Denmark and consistently ranked as one of the world’s best NGOs according to Global_Geneva.
We fulfil our mandate by providing direct assistance to conflict-affected populations – refugees, internally displaced people and host communities in the conflict areas of the world. We also advocate on behalf of conflict-affected populations globally on the basis of humanitarian principles and the Human Rights Declaration. Our work and long-term strategies are guided by our five core values: Humanitarian approach - Respect - Independence & neutrality - Inclusion - Honesty & transparency.
You can read more about our vision and work on