Finance and Admin Manager Position in Nairobi

Job
from Childline Kenya
Closing date: 20 Jan 2017

Childline Kenya (CLK) works in partnership with the Government to STOP child abuse and provide a safe environment for all children. We offer the only nationwide helpline service dedicated to children that runs 24 hours toll free, and is accessible by simply dialing 116. The helpline provides counselling, rescue, safe shelter, medical care and legal support. We also actively educate the public on child safety, working with key government agencies and child protection partners in all the 47 counties. Childline is a lifeline for children in distress!

Childline seeks to recruit Finance and Administration Manager stationed in Nairobi. The post is accountable for the quality of CLK’S support services to include Finance, HR, Administration, and ICT. The post is also responsible for the disbursement of donor and CLK funds ensuring strict compliance with all financial, budgetary procedures, HR, IT and other operating procedures agreed with the Board; it will also be responsible for compliance to donor/CLK/Board procurement and logistics policy. the holder will be a member of the Senior Management Team (SMT) and will take part in Board Meetings and Committees as required.

Key responsibilities

a. Review, check and analyse CLK’s finance reports and be prepared to explain variances and highlights to the ED and to Board

b. Manage the performance and development of the officers reporting to him/her.

c. Ensure that CLK operates a compliant procurement system

d. Ensure all bank accounts are reconciled on a monthly basis and ensure all reconciling items are investigated and resolved promptly

e. Ensure all other balance sheet accounts are reconciled either monthly or quarterly, depending on materiality

f. Ensure compliance with the Kenya Revenue Authority tax regime

g. Monitor the safe keeping of accountable documents and CLK cash at hand.

h. Budget monitoring to avoid overspend or under spend; red-flag potential problems before they get out of hand.

i. Issue routine, periodic, or final accounts to various users

j. Review, develop, & enforce an effective internal control system for CLK

k. Carry out regular internal audits and special audits as required by the ED.

l. Monitor and review daily operations re.: administration, logistics, & ICT.

m. Supervise day to day procurement at CLK, including ensuring compliance with agreed procurement policy

n. Supervise day to day Human Resources at CLK, including ensuring compliance with agreed procurement policy

o. In conjunction with the ED, agree Terms of Reference, timetables and reporting lines with external auditors

p. In conjunction with the ED, ensure all legal contracts signed by CLK have been checked for legal validity and ensure that all contracts are written in CLK’s best interests

q. As a member of CLK’s Senior Management Team, play an active role in the direction and day to day management of the organisation

r. Monitor management and use of CLK assets and resources

Specific Skills, Knowledge and Experience:

§ A qualified accountant

§ Strong background in system development and enforcement.

§ Experience in managing EU, USAID, DANIDA, and other major statutory portfolios.

§ Budgeting, budgetary control, and audit skills

§ Procurement and administration management

§ Experience of managing IT and HR functions

§ Experience in use of a recognized accounting software package

§ IT literate; must be proficient in Microsoft Office applications

§ Good awareness of employer’s legal requirement under Kenyan law

§ Experience of presenting financial information at a senior level to non-accountants

§ Hands on experience in playing a leading role in organisational change, including the development of support services

How to apply:

Interested applicants should send their application letters and Curriculum Vitae, including names of three referees to: vacancy@childlinekenya.co.ke on or before January 20, 2017. Only shortlisted candidates will be contacted.

The application should be addressed to the

Executive Director, Childline Kenya,

P.O Box 10003-00100,

Nairobi, Kenya