Head of Sub-Office

from International Organization for Migration
Closing date: 24 Jan 2017

Position Title : Head of Sub-Office

Duty Station : Gao, Mali

Classification : Professional Staff, Grade P3

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 24 January 2017

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Congo, Cabo Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Cambodia, Comoros, Lesotho, Luxembourg, Libya, Montenegro, Marshall Islands, Mongolia, Mauritania, Maldives, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Trinidad and Tobago, United Republic of Tanzania, Holy See, Saint Vincent and the Grenadines, Venezuela (Bolivarian Republic of), Vanuatu, Samoa


Under the overall supervision of the Chief of Mission in Bamako and the direct supervision of the Programme Coordinator, in collaboration with managers of relevant operational units and in close consultation with the Resource Management Officer (RMO) for the compliance aspects, the successful candidate will be responsible for the overall administration of the Gao Sub Office as well as the implementation, monitoring and reporting on IOM programme activities in the Gao region, and particularly the implementation of Irregular Migration, Disarmament Demobilisation and Reintegration/ Community Violence Reduction (DDR/CVR), Displacement Tracking Matrix and the Direct Assistance activities. In close coordination with relevant units of IOM Bamako and liaison with other IOM sub-offices, the HoSO will represent IOM, and support and oversee programme development implementation and management activities in the Gao region. In addition to punctual technical advice on the status of each sub-projects, s/he will evaluate the current state of the project office and staff and propose ad hoc organizational development and institutional strengthening measures to position the IOM Sub Office as a key delivery agency in North Mali vis a vis its projects and development partners. S/he will work in close cooperation with all relevant units of the Mission in Bamako in order to ensure a timely and smooth implementation of the IOM activities, as well as management of IOM resources.

Core Functions / Responsibilities:

  1. In coordination with the RMO and relevant IOM units in Bamako and in accordance with relevant Mission directives and instructions, oversee sub-office administration, finances, and local procurement activities, while establishing proper archival and documentation systems in the Office.

  2. In coordination with the Chief of Mission and the relevant units in Bamako, oversee local recruitment and provide training to staff in accordance with needs and programme requirements. Supervise and guide national project staff to ensure adequate information sharing with implementing partners and the sound collection of data on the number of beneficiaries reached including gender breakdown.

  3. Ensure that the inventory of equipment in the Gao sub office is regularly updated; in coordination with relevant departments, provide maintenance and care of all office assets.

  4. Responsible for the maintenance of the Sub Office security equipment and compliance to MOSS.

  5. Develop and maintain close liaison with State and local authorities, humanitarian agencies, UN DPKO Mission, and other partners in the field.

  6. Coordinate closely with the Office of the United Nations Department of Safety and Security (UNDSS), civilian and military government authorities, village councils to ensure security for all IOM staff.

  7. In accordance with the Guiding Principles on Internal Displacement, relevant international agreements and IOM operational guidelines, support and monitor IOM’s Emergency and Post-Crisis activities.

  8. Act as focal point for the IOM projects in the region including Irregular Migration, DDR, DTM and Direct Assistance activities and be responsible for the efficient, coherent and effective implementation of policies developed with the Emergency and Programme Coordinator and approved by the CoM.

  9. Supervise and support the national and international DTM and Direct Assistance field staff in overcoming day-to-day challenges and fulfilling the objectives of the Programme. Supervise the recruitment and training of additional national enumerators and direct assistance staff. Facilitate the field-level deployment of national staff and monitoring their activities to ensure quality control and adherence to the project implementation timeframe.

  10. Facilitate assessments in the area of responsibility to identify programme gaps; recommend new actions and solutions to problems.

  11. Supervise the implementation of the Direct Assistance activities, to be implemented both directly or through Implementing Partners in the Gao region as well as in Mopti, and Kidal (once deployment will be allowed)

  12. Provide weekly reports to the Program Coordination team in Bamako and advice on the strategy and methodology to be adopted for the Direct Assistance activities in Mopti, Gao and Kidal (once deployment will be allowed).

  13. Compile, verify and send all the data, administrative and financial documents related to the Direct Assistance programme to the Direct Assistance Team in Bamako according to a pre-established calendar;

  14. Prepare informational products for regular or ad hoc meetings and presentations with cluster members, the Malian Government, other NGOs, UN Agencies and civil society, as well as respond to information requests from partners seeking specific information about Direct Assistance activities.

  15. Participate in the UN system meetings either in relation to the security (ASMT) or programs as required

  16. Perform such other duties as may be assigned.

Required Qualifications and Experience:


• Master’s degree in Political or Social Science, Business Administration, Mathematics, Statistics or a related field from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience.


• Experience in the field of migration and refugee assistance;

• Experience in a complex humanitarian emergency or post-conflict environment;

• Experience in IDP/refugee protection or relevant human rights and legal experience;

• Good level of computer literacy.


Fluency in English and French is required.

Desirable Competencies:


• Accountability – takes responsibility for action and manages constructive criticisms;

• Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience;

• Creativity and Initiative – actively seeks new ways of improving programmes or services;

• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions;

• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.


Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 24 January 2017 at the latest, referring to this advertisement.

For further information, please refer to:


In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 11.01.2017 to 24.01.2017

Requisition: VN 2017/12 (P) - Head of Sub-Office (P3) - Gao, Mali (54936155) Released

Posting: Posting NC54936164 (54936164) Released